# HRStop > Knowledge base and product documentation for HRStop. ## HRStop Documentation ### Payroll - [Manage deductions and earnings when an employee is not fully present](/58/manage-deductions-and-earnings-when-an-employee-is-not-fully-present.md): HRStop lets you manage deductions when an employee is not fully present. In such cases, you can balance the employee's earning components as well as... - [Calculate employee attendance](/84/calculate-employee-attendance.md): HRStop lets you recalculate employee attendance based on the latest attendance rules configured in the system. This feature updates attendance statuses and... - [Payroll dashboard overview](/95/payroll-dashboard-overview.md): The payroll dashboard gives you a quick overview of payroll. Navigate to Menu (Control Panel) → Payroll → Dashboard. The status of Payroll Date, Payroll... - [Run payroll](/96/run-payroll.md): HRStop helps you run payroll and generate payslips and various reports. At the end of the month, you run payroll to calculate your employees' payslips.... - [Create salary template](/139/create-salary-template.md): A salary template is a logical group of pay components/pay heads that appear in salary slips/CTC reports. You can create separate salary templates for... - [Assign salary template](/140/assign-salary-template.md): HRStop lets you, as an admin, assign salary templates to employees. You can assign a salary template to new joiners/unassigned employees. You can also... - [What are bonus, loan and advance salary?](/142/what-are-bonus-loan-and-advance-salary.md): Bonus : A bonus is a sum of money added to a person's wages as a reward for good performance. HRStop lets you add the bonus to which employees are entitled... - [Bulk assign a salary template](/143/bulk-assign-a-salary-template.md): HRStop lets you, as an admin, bulk assign a salary template. Instead of assigning the salary template to employees one by one, you can assign it in bulk.... - [Employee salary](/144/employee-salary.md): Employee salary gives you, as an admin, an overview of the monthly/yearly salary of all employees, with details of earnings, deductions and other... - [Form 12B](/145/form-12b.md): As per Rule 26A, a person who joins an organization in the middle of the year must furnish Form 12B, which gives the details of income earned from the... - [Form 24Q](/146/form-24q.md): HRStop lets you generate Form 24Q for employees. You have to update the deductor details, add a challan in the system and assign it to the employees. Once... - [Full and final settlement](/148/full-and-final-settlement.md): Full and final settlement, commonly known as the FnF process, is done when an employee leaves the organization. At this time, the employee must be paid for... - [Tax](/149/tax.md): HRStop lets you, as an admin, view and update employee tax. You can manually adjust taxes and lock them once they are fully calculated for a financial year.... - [UAN/PF/ESIC accounts](/150/uan-pf-esic-accounts.md): UAN stands for Universal Account Number. It is a 12-digit number that every employee contributing to EPF has. The Employees' Provident Fund Organisation... - [Import and export employee salary](/153/import-and-export-employee-salary.md): Employee salary is the amount paid to the employees for their work in the organization. HRStop lets you, as an admin, import/export employee salary. Follow... - [Add a challan](/154/add-a-challan.md): HRStop lets you, as an admin, add challans. Managing challans plays a crucial role in tax management for both the employee and the employer. Follow these... - [Declare investments as an employee](/183/declare-investments-as-an-employee.md): HRStop lets you manage your investment declaration. You can fill in the investment declaration in the portal and submit it. To avoid/reduce TDS deductions,... - [Download the investment declaration (employee level)](/184/download-the-investment-declaration-employee-level.md): HRStop lets you download your investment declaration in PDF format. Form 12BB is a single form that you can use to declare your investments and claim tax... - [Pay reimbursement as a fixed or claimed amount](/185/pay-reimbursement-as-a-fixed-or-claimed-amount.md): Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent. Depending on the... - [Add or update a pay component in the salary template](/186/add-or-update-a-pay-component-in-the-salary-template.md): HRStop lets you, as an admin, add components to a salary template at any time, as required. When you add a component to a salary template, only the... - [Manage reimbursement categories](/187/manage-reimbursement-categories.md): Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent. Depending on the... - [Add a reimbursement as an employee](/188/add-a-reimbursement-as-an-employee.md): HRStop lets you add reimbursements. Reimbursement is used in insurance when a provider pays for expenses after they have been paid directly by the... - [Manage bonuses](/189/manage-bonuses.md): HRStop lets you add the bonus to which employees are entitled according to the organization's policies. You can pay the bonus in advance, with the period... - [Bulk upload employee bonuses](/190/bulk-upload-employee-bonuses.md): HRStop lets you, as an admin, bulk upload employee bonuses. Instead of adding bonuses one by one ( manually ), you can bulk upload employee bonuses and edit... - [Enable the CTC calculator](/191/enable-the-ctc-calculator.md): HRStop lets you calculate/segregate the CTC based on a formula. You can split the CTC into different earning and deduction components just by defining the... - [Calculate CTC using the CTC calculator](/192/calculate-ctc-using-the-ctc-calculator.md): HRStop lets you, as an admin, calculate CTC using the CTC calculator. You can enable the CTC calculator and then follow the steps below to calculate the... - [Investment declaration: admin access](/193/investment-declaration-admin-access.md): HRStop lets you manage employees' investment declarations. Employees can fill in the investment declaration in the portal and submit it. You, as the admin,... - [Download the investment declaration (admin level)](/194/download-the-investment-declaration-admin-level.md): HRStop lets you, as an admin, download employees' investment declarations in the following ways: Follow these steps to download the investment declaration... - [Add a loan on behalf of an employee (admin)](/195/add-a-loan-on-behalf-of-an-employee-admin.md): A Loan in HRStop refers to an amount lent by the employer to an employee, which is repayable over a defined or flexible period through payroll deductions.... - [Apply for a loan as an employee](/196/apply-for-a-loan-as-an-employee.md): Purpose This article explains how you can apply for a loan through the Employee Self Services portal . Once your organization enables this option, you can... - [Upload payslips](/197/upload-payslips.md): HRStop lets you, as an admin, upload payslips directly into the system instead of processing the payroll. Make sure you have created the salary template and... - [Publish and regenerate payslips](/198/publish-and-regenerate-payslips.md): HRStop lets you publish and generate payslips for the payroll, and reflect any changes made to the payslip format. Payslips are produced only after you have... - [Import LOP reports for all employees](/199/import-lop-reports-for-all-employees.md): HRStop makes it easy for you, as an admin, to manage Loss of Pay (LOP) deductions by letting you bulk import LOP data during payroll processing. This... - [Advance salary](/201/advance-salary.md): The Advance Salary feature in HRStop lets organisations provide employees with a portion of their salary before the regular payroll cycle. This helps... - [Statutory components](/202/statutory-components.md): HRStop lets you, as an admin, add/define statutory components while defining the salary template for your company's employees. Statutory components are... - [Arrears](/203/arrears.md): Arrears (sometimes also known as an arrearage) is a legal term for the part of a debt that is overdue after one or more required payments have been missed.... - [Add arrears for an employee](/206/add-arrears-for-an-employee.md): Arrears is a legal term for the part of a debt that is overdue after one or more required payments have been missed. In short, arrears are money that is... - [Upload arrears](/207/upload-arrears.md): Arrears (sometimes also known as an arrearage) is a legal term for the part of a debt that is overdue after one or more required payments have been missed.... - [Make payslips password protected](/208/make-payslips-password-protected.md): HRStop lets you publish password-protected payslip files to your team. This adds a level of security, as the payslips cannot be opened without the... - [Change the payslip format](/209/change-the-payslip-format.md): A payslip is a note given to an employee when they have been paid, detailing the amount of pay given and the tax and insurance deducted. HRStop lets you, as... - [Change an employee's salary template](/210/change-an-employee-s-salary-template.md): HRStop lets you, as an admin, change an employee's salary template. First, create the new salary template you want to assign to that employee. If you have... - [How to set up and run payroll](/211/how-to-set-up-and-run-payroll.md): HRStop lets you, as an admin, add/run/execute payroll. The Payroll module in HRStop is very comprehensive. To set up/run payroll (and understand how it... - [Disable the Payroll module in the Main panel](/212/disable-the-payroll-module-in-the-main-panel.md): HRStop lets you, as an admin, disable the payroll module in the Main panel. If you don’t want to show compensation-related information to employees, you can... - [What are payroll and LOP calculations based on?](/213/what-are-payroll-and-lop-calculations-based-on.md): The system uses the selected Pay day Calculation Method to calculate payroll and LOP, and processes payroll based on that method. Follow these steps to... - [Change the payroll run date](/214/change-the-payroll-run-date.md): The payroll run date is the day on which an administrator runs payroll. The pay date, the day on which workers are paid (paper checks are printed or direct... - [Payroll reports](/215/payroll-reports.md): HRStop provides a wide range of reports for managing payroll in your company. To view them, navigate to Control Panel → Payroll → Reports , where you find... - [Income tax calculation](/216/income-tax-calculation.md): HRStop also calculates income tax, based on the latest income tax slabs declared for the financial year. Income tax calculation is a backend process that... - [Difference between advance salary and loan](/218/difference-between-advance-salary-and-loan.md): Advance Salary is paying an employee a portion of their salary in advance. For example, if an employee has a medical emergency and needs their February... - [PF in payroll](/219/pf-in-payroll.md): Provident Fund is normally 12% of the employee's salary. It is contributed by both the employee and the employer. For any manual changes, the admin can go... - [NPS](/223/nps.md): National Pension Scheme (NPS) is a government-sponsored pension scheme. The scheme allows subscribers to contribute regularly in a pension account during... - [EPF vs NPS](/225/epf-vs-nps.md): The Employee Provident Fund is a mandatory retirement savings instrument in which you contribute 12% of basic and DA every month. The employer makes a... - [Configure NPS](/226/configure-nps.md): HRStop lets you, as an admin, configure NPS. Employees can declare an amount to contribute to the National Pension Scheme. For more details, see NPS . You... - [Salary explained](/228/salary-explained.md): CTC (Cost to company) is a term for the total salary package of an employee. It indicates the total amount of expenses an employer spends on an employee... - [HRA](/258/hra.md): House Rent Allowance (HRA) is a crucial component of an individual's salary. It is the amount the employer allots towards the employee's rented... - [Claim rules for HRA](/259/claim-rules-for-hra.md): The following rules apply to HRA claims: Your allotted HRA cannot exceed 50% of your basic salary. As a salaried employee, you cannot claim the full rent... - [Generate Form 16 Part B](/266/generate-form-16-part-b.md): Form 16 is essentially a certificate that employers issue to their employees. It validates the fact that TDS has been deducted and deposited with the... - [Form 12BB](/272/form-12bb.md): Form 12BB is a statement of claims by an employee for deduction of tax. A salaried employee is required to submit Form 12BB to their employer to claim tax... - [Payroll overview](/287/payroll-overview.md): The Payroll module in HRStop is a comprehensive module that helps you manage and process employee payroll. It includes all the features, from tax management... - [Delete payslips](/301/delete-payslips.md): HRStop lets you delete payslips in bulk or one by one. Deleting a payslip rolls back all the records related to that payslip (leaves/attendance/expenses,... - [Import investment declarations](/307/import-investment-declarations.md): HRStop lets you manage employees’ investment declarations. Employees can fill in the investment declaration in the portal and submit it. The admin can also... - [Reimbursement on investment declaration](/412/reimbursement-on-investment-declaration.md): Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent. If your... - [Difference between the attendance report and the LOP report](/537/difference-between-the-attendance-report-and-the-lop-report.md): HRStop provides two distinct reports to help organizations manage employee attendance and payroll accurately: Attendance Report and LOP (Loss of Pay) Report... - [Payroll:FBP](/550/payroll-fbp.md): A Flexi Benefit Plan (FBP) gives your employees the flexibility to define pay component amounts according to their needs, subject to approval. HRStop lets... - [Download the conso file](/835/download-the-conso-file.md) - [List of investment codes](/837/list-of-investment-codes.md): 80D - Medical Insurance Premium. (Self-25000/- and Senior citizen-50000/-) 80DD - Medical Treatment of Handicapped Dependents. (As per proof) 80DDB -... - [FAQs on CSI (Challan Status Inquiry)](/839/faqs-on-csi-challan-status-inquiry.md) - [Declare investments from the Main Panel](/842/declare-investments-from-the-main-panel.md): As we enter the financial year 2023-2024, you need to start declaring your investments in the portal. HRStop allows you to manage investment declarations.... - [Get the RRR number (Receipt Number of Regular Return file) of the last filed 24Q form](/845/get-the-rrr-number-receipt-number-of-regular-return-file-of-the-last-filed-24q-form.md): Follow this process to get the RRR number of the last filed 24Q form: 1. Log in to the Income Tax portal and navigate to filed forms. 2. Under 24Q, select... - [Download Form 16 (Part A & Part B)](/846/download-form-16-part-a-part-b.md): 1. Important information on Part A & Part B 2. Important information on Part A & Part B (contd.) 3. Brief steps for downloading Form 16 (Part A & Part B) 4.... - [UAN generation and ECR file upload process](/870/uan-generation-and-ecr-file-upload-process.md): UAN generation steps: 1. Open the EPFO portal. Link: EPFO: Home (epfindia.gov.in) 2. Log in with your company ID and password. 3. Click the Member option in... - [Upload Form 16 on the portal](/872/upload-form-16-on-the-portal.md): Form 16 is a certificate that employers issue to their employees. It validates the fact that TDS has been deducted and deposited with the authorities on... - [Perquisite section](/886/perquisite-section.md): Perquisite: Section 17(2) of the Income Tax Act in India pertains to the computation of an employee's income. It deals with the inclusion of certain... - [Food allowance](/945/food-allowance.md): Meaning: An employer can give a food allowance. Sometimes employers provide food at work or offer you a meal card or digital voucher for food. Exemption:... - [Leave travel allowance (LTA)](/946/leave-travel-allowance-lta.md): Meaning : LTA stands for leave travel allowance. It is provided by an employer to cover the travel expenses of an employee who goes on a holiday trip. This... - [House rent allowance exemption benefit](/947/house-rent-allowance-exemption-benefit.md): Meaning: House Rent Allowance is an allowance that depends on the "Basic" component of salary. It also depends on the area (metropolitan or... - [Bonus eligibility and formulas](/948/bonus-eligibility-and-formulas.md): Meaning : A bonus is an extra payment received as a reward for doing your job well. The bonus usually comes along with the salary of the employee.... - [Fix the PF amount for an employee](/949/fix-the-pf-amount-for-an-employee.md): Steps to fix the PF of an employee Follow the steps below to fix the PF of an employee at 1800/- or any other amount, whatever the employee's Basic salary... - [Update the exit date on the employer EPFO portal](/951/update-the-exit-date-on-the-employer-epfo-portal.md): Follow these steps to update the exit date on the EPFO portal: 1. Log in to the employer EPFO portal. 2. Go to the "Member" option and click "Member... - [ESS: view a payslip](/978/ess-view-a-payslip.md): ESS: How to view a payslip Click "Dashboard". Click "Compensation". Click "My Compensation". Click the "My Payslips/ Paystubs" tab in My Compensation. Here... - [Upload arrears](/984/upload-arrears-2.md): In a large organization, managing arrear days in salary can be a tedious task for the management. HRStop solves this problem with a feature called Configure... - [Check and set your payslip password](/1043/check-and-set-your-payslip-password.md): Whether you're a business owner or an HR professional, ensuring the security of payslips is crucial. If you want to set a password for your payslips in... - [Export the investment declaration list of employees](/1118/export-the-investment-declaration-list-of-employees.md): Visit https://techolution.in.hrstop.com/ControlPanel/Dashboard/Index . 1. Click the "Control Panel" link. 2. Click the "Payroll" link. 3. Click... - [Configure a custom Income Tax (TDS) percentage](/1119/configure-a-custom-income-tax-tds-percentage.md): As per the Income Tax Act, the TDS (Tax Deducted at Source) on salary should be deducted at the rates prescribed by the Income Tax department. However, at... - [Add half-day LOP while running the payroll](/1126/add-half-day-lop-while-running-the-payroll.md): Managing half-day arrears in your payroll system In many payroll systems, accommodating half-day arrears requires specific steps to ensure accurate... - [Flexibility with advance payroll in your system](/1131/flexibility-with-advance-payroll-in-your-system.md): Introduction: Enabling the advance payroll option provides a strategic advantage in managing your payroll process. By granting you control over when... - [Add a logo to the payslip](/1132/add-a-logo-to-the-payslip.md): Introduction: Adding your company logo to your payslip adds a professional touch and enhances brand identity. Follow these steps to add your logo to your... - [UAN and ESI: concise overview](/1135/uan-and-esi-concise-overview.md): In payroll management, two crucial components stand out: the Universal Account Number (UAN) and the Employees' State Insurance (ESI). Here’s a concise... - [Unlock the tax cell](/1152/unlock-the-tax-cell.md): Follow these steps to unlock the tax cell: Navigate: 1. Go to Control Panel. 2. Go to Payroll. 3. Click "Tax". 4. Select the tax type: Income Tax or... - [File a professional tax return](/1155/file-a-professional-tax-return.md): Follow these steps to file a PT return : 1. Fill in the PT form applicable to your state. 2. First, download the PT form. 3. After downloading the form,... - [Difference between compensation value and income tax computation value](/1156/difference-between-compensation-value-and-income-tax-computation-value.md): The "My Compensation" page shows the employee their current compensation. However, the Income Tax computation page shows the values and taxes based on... - [Customize payslips](/1162/customize-payslips.md): At times, your organization may need to customize the data that is visible on payslips, owing to various regulations, compliances, or policies. Here are the... - [Generate TDS reports and Form 16](/1179/generate-tds-reports-and-form-16.md): You can download the CSV file of the TDS report by following these steps: Navigate to Control Panel → Payroll . Go to Report. Select Compliance. Choose... - [Bulk upload Form 16](/1208/bulk-upload-form-16.md): Follow these steps to upload Form 16: Go to the Control Panel Log in to your HRStop account and navigate to the Control Panel . Click the Payroll module In... - [Add a bonus to the salary template](/1223/add-a-bonus-to-the-salary-template.md): To add a Bonus component under the Earnings side with a yearly frequency, follow these steps: Go to Control Panel Access the Control Panel from your... - [Add footnotes to components](/1305/add-footnotes-to-components.md): HRStop provides a versatile feature that allows you to include footnotes for each component within your salary templates. This functionality is useful for... - [Add VPF in salary](/1334/add-vpf-in-salary.md): Follow these steps to add VPF in salary : 1. Navigate to Control Panel → Payroll → Salary Template. 2. Edit the salary template to which you want to add... - [Export annual salary](/1336/export-annual-salary.md): In a large organization, exporting detailed salary data can be a demanding task for management. HRStop solves this problem with a feature called Export... - [Update Form 12B in salary](/1345/update-form-12b-in-salary.md): In a large organization, managing Form 12B in salary can be a demanding task for management. HRStop solves this problem with a feature called Configure Form... - [Income tax slabs FY 2024-25](/1348/income-tax-slabs-fy-2024-25.md): 1. Income tax slabs for FY 2024-25 under the new tax regime: Income up to 3 lakh: Nil 3 lakh - 7 lakh: 5% 7 lakh - 10 lakh: 10% 10 lakh - 12 lakh: 15% 12... - [Add Employer ESI in the salary template](/1357/add-employer-esi-in-the-salary-template.md): Follow these steps to add Employer ESI in the salary template: 1. Navigate to: Control Panel Payroll Edit the Salary Template where you want to add Employer... - [Export monthly payout salary](/1368/export-monthly-payout-salary.md): Follow these steps to export the monthly payout salary: 1. Navigate to Control Panel → Payroll → Report → Monthly Payout. 2. A new page opens. 3. Select... - [Activate UAN](/1384/activate-uan.md): Follow these steps to activate your UAN: 1. Go to the EPFO website and c lick "Activate UAN" in the bottom-right corner of the page. 2. A new page opens, as... - [Prepare the 7Q-14B challan](/1385/prepare-the-7q-14b-challan.md): Follow these steps to prepare the Interest (7Q) and Penal Damage (14B) direct challan: 1. Log in to the EPFO portal. Link: EPFO: Home (epfindia.gov.in)... - [Register an entity transfer employee](/1386/register-an-entity-transfer-employee.md): Steps for data import Employee Master: Import the same employee master from the old entity into the new entity. DOJ in Employee Master: The Date of Joining... - [Set up Pay Later for hold cases](/1387/set-up-pay-later-for-hold-cases.md): Follow these steps to enable the Pay Status setting: Enable the setting: Navigate to Control Panel → Settings and enable the option " Enable Pay Status... - [Manage payroll dates that span two calendar months](/1388/manage-payroll-dates-that-span-two-calendar-months.md): Managing payroll across two months can be a challenging task, especially in large organizations. HRStop simplifies this process with the "Two-Month... - [Download the updated version of the e-TDS return file](/1390/download-the-updated-version-of-the-e-tds-return-file.md): Follow these steps to download the updated version of the e-TDS return file: 1. Link: e-TDS/TCS File Validation Utility (Search for this name.) 2. Select... - [Export the ECR text file](/1391/export-the-ecr-text-file.md): Follow these steps to export the ECR text file: 1. Navigate to Control Panel → Payroll → Report → Compliance → PF register . 2. A new page opens. 3. Enable... - [Change the tax regime](/1392/change-the-tax-regime.md): Follow the steps below to make the necessary changes: 1. Navigate to Control Panel → Payroll → Investment. 2. A new page opens. 3. Search for the employee,... - [Add a component as non-taxable](/1393/add-a-component-as-non-taxable.md): Follow these steps to add a component as non-taxable: Refer to the following steps to add a component as non-taxable: Step 1. Navigate to Control Panel →... - [Export Form 12BB](/1394/export-form-12bb.md): Follow these steps to export Form 12BB: 1. Navigate to Control Panel → Payroll → Investment . 2. The Investment page opens. 3. Click the " Employee Code "... - [Disable the Opted for Pension Scheme option](/1396/disable-the-opted-for-pension-scheme-option.md): Follow these steps to disable Opted for Pension Scheme: 1. Navigate to Control Panel → Payroll → UAN/PF/ESIC Accounts . 2. A new page opens, as shown below:... - [Add gift vouchers in salary](/1397/add-gift-vouchers-in-salary.md): Follow these steps to add a gift voucher in salary: 1. Open the following link in a new tab. 2. For example:... - [Submit Form 12B to a new employer](/1399/submit-form-12b-to-a-new-employer.md): Form 12B is a document that an employee shares with a new employer when joining in the middle of a financial year. It contains details of the employee's... - [Export detailed salary](/1418/export-detailed-salary.md): In a large organization, exporting detailed salary data can be a demanding task for management. HRStop solves this problem with a feature called Export... - [Pay annual variable and deduct TDS](/1433/pay-annual-variable-and-deduct-tds.md): Follow these steps to manage annual variable in salary: 1. Navigate to Control Panel → Payroll → Arrears. Go to the Control Panel tab, navigate to the... - [Deduct bonus](/1435/deduct-bonus.md): Follow these steps to manage bonus in salary: 1. Navigate to Control Panel → Payroll → Arrears. Go to the Control Panel tab, navigate to the Payroll module... - [Generate 24Q, 27A and FVU files](/1523/generate-24q-27a-and-fvu-files.md): Documents received from the client for filing 24Q 1. Three months' challans 2. Acknowledgement number of the last filing 3. CSI file Note: 1. Before... - [Enroll an employee in PF](/1524/enroll-an-employee-in-pf.md): How to enroll an employee in PF Go to https://unifiedportal-emp.epfi... Enter your user ID and password. After you sign in to the portal, go to the second... - [Configure DSC in the employer EPFO portal](/1538/configure-dsc-in-the-employer-epfo-portal.md): 1. Log in to the Employer EPFO Portal. Link: https://unifiedportal-emp.epfindia.gov.in/epfo/ 2. Go to the " Establishment " tab. 3. Select " DSC/E-Sign ".... - [Process F&F for an employee marked Pay Later](/1539/process-f-f-for-an-employee-marked-pay-later.md): Follow these steps to process F&F for an employee marked Pay Later: 1. Navigate to Control Panel → Payroll → Full and Final Settlement. 2. A new page opens,... - [Export the income tax computation sheet](/1545/export-the-income-tax-computation-sheet.md): Follow these steps to export the income tax computation sheet: 1. Navigate to Control Panel → Payroll → Report → Compliance → Income Tax. Go to the Control... - [Generate Form 24Q Annexure 2](/1601/generate-form-24q-annexure-2.md): Follow these steps to generate Form 24Q Annexure 2: Navigate to Control Panel → Payroll → 24Q . Select the appropriate Financial Year . Click the Filter... - [Apply an incentive request](/1602/apply-an-incentive-request.md): Follow these steps to apply an incentive request: 1. Navigate to Main Panel → Compensation → Incentive Request → View/Apply . 2. A new page opens, as shown... - [Exclude conveyance allowance from ESI](/1603/exclude-conveyance-allowance-from-esi.md): Steps to exclude conveyance allowance from ESI : Follow these steps to configure conveyance allowance as excluded from ESI : 1. Navigate to Control Panel →... - [Export the ESI challan](/1604/export-the-esi-challan.md): Follow these steps to export the ESI challan: Step 1. Log in to the ESI portal. Step 2. Go to Online Challan Double Verification under Monthly Contribution.... - [Configure PF based on wages above 15K](/1605/configure-pf-based-on-wages-above-15k.md): In a large organization, managing PF can be a demanding task for management. HRStop solves this problem with a feature called PF Setting. HRStop lets you... - [Export the tax regime-wise file](/1750/export-the-tax-regime-wise-file.md): Follow these steps to export the report of employees who have chosen the old or new tax regime: Navigate to Control Panel → Payroll → Investment . A new... - [Export the assigned salary template list](/1751/export-the-assigned-salary-template-list.md): Follow these steps to export the assigned salary template list: 1. Navigate to Control Panel → Payroll → Salary Template. 2. A new page opens, as shown... - [Export employee annual payout](/1752/export-employee-annual-payout.md): Steps to export the annual employee salary: Follow these steps to export the employee salary: 1. Navigate to Control Panel → Payroll → Report . 2. Click... - [Export employee details](/1753/export-employee-details.md): In a large organization, exporting employee details can be a demanding task for management. HRStop solves this problem with its Export feature for employee... - [Export missing investment](/1754/export-missing-investment.md): Follow these steps to export missing investment details: Go to Control Panel . Navigate to Payroll . Select Investment . Click the "Proof" dropdown. Select... - [Configure ESIC in the salary template](/1762/configure-esic-in-the-salary-template.md): 1. Navigate to: 2. Edit the specific salary template where you want to add ESIC. 3. Go to the Statutory Component section. 4. Add Employee ESIC: Name:... - [Update a perquisite](/1787/update-a-perquisite.md): To update a perquisite: Follow these steps to update a perquisite: 1. Navigate to: Control Panel → Payroll → India → Perquisite Link: (... - [Regenerate payslips](/1794/regenerate-payslips.md): Sometimes, after payroll has already been processed and payslips are generated, cosmetic or non-salary details may need to be updated. This could include a... - [Record loan repayments (EMI transactions)](/1816/record-loan-repayments-emi-transactions.md): Purpose This article explains how, as an administrator, you can record or track EMI transactions for employee loans in HRStop. Loan repayments can either... - [Loan approval workflow](/1817/loan-approval-workflow.md): Purpose This article explains how loan requests created in HRStop can be reviewed, approved, or rejected by managers or administrators. The approval... - [Mark a loan as disbursed](/1818/mark-a-loan-as-disbursed.md): Purpose This article explains how administrators or finance teams can mark a loan as Disbursed once the approved loan amount has been released to the... - [Loan transaction details](/1819/loan-transaction-details.md): Purpose This article explains how, as an administrator, you can view detailed information for any employee loan, including repayment transactions,... - [Loan settings configuration](/1820/loan-settings-configuration.md): Purpose The Loan Settings section in HRStop lets you define the eligibility and processing rules that govern how loans are requested, approved, and... - [Permissions in payroll](/1835/permissions-in-payroll.md): An enhancement in the Payroll module gives you greater control and flexibility over user access and administrative actions. With this update, you can assign... - [Troubleshooting: Form 16 documents not visible after upload](/1934/troubleshooting-form-16-documents-not-visible-after-upload.md): HRStop's Form 16 / Form 130 Copilot automatically reads the PAN number from each uploaded document and attempts to identify the corresponding employee in... - [Appraisals: overview](/147/appraisals-overview.md): The Appraisals module in HRStop gives organisations complete control over employee salary revisions and increment management. From the moment an employee... - [Trigger an appraisal](/152/trigger-an-appraisal.md): Triggering an appraisal in HRStop creates a salary revision entry for an employee. Once triggered, the appraisal can be reviewed and published to apply the... - [Trigger appraisals in bulk](/205/trigger-appraisals-in-bulk.md): HRStop lets you, as an administrator, trigger appraisals for multiple employees at once using a CSV file, instead of triggering each appraisal individually.... - [Calculate appraisal arrears](/1395/calculate-appraisal-arrears.md): An appraisal arrear is the difference between an employee's previous and current salary for the period between the appraisal effective date and the date it... - [Appraisal settings](/1940/appraisal-settings.md): The Appraisal Settings page allows payroll administrators to configure the behaviour of the Appraisals module in HRStop. These settings control how... - [Viewing appraisal details](/1941/viewing-appraisal-details.md): The Appraisal Details page provides a complete view of a specific appraisal for an employee, including the previous and new salary breakup. You can open... - [Viewing appraisal history](/1942/viewing-appraisal-history.md): The Appraisal History page shows the complete salary journey of an employee from the date of joining, including every appraisal that has been applied along... - [Managing appraisals](/1943/managing-appraisals.md): Once an appraisal is triggered, it must be published for the revised salary to take effect. HRStop allows administrators to publish, unpublish, or delete... - [Calculating appraisal arrears in bulk](/1944/calculating-appraisal-arrears-in-bulk.md): HRStop allows administrators to calculate and submit appraisal arrears for multiple employees at once , instead of calculating arrears individually for each... - [Walkthrough: From triggering an appraisal to calculating arrears](/1945/walkthrough-from-triggering-an-appraisal-to-calculating-arrears.md): This article walks you through the complete appraisal cycle in HRStop using a single example, from triggering an appraisal to publishing it and finally... ### Employee - [Add employees](/39/add-employees.md): The Employee Module in HRStop helps you easily manage employee records, ensuring all relevant data is stored accurately. This article outlines the... - [Add employees in bulk](/40/add-employees-in-bulk.md): Manually entering employee data one at a time can be time-consuming, especially for large teams. With HRStop’s Bulk Employee Upload feature, you can... - [Update employee details in bulk via CSV](/41/update-employee-details-in-bulk-via-csv.md): If you are an admin or super admin with employee module permissions, HRStop lets you update employee records in bulk using a CSV file. This feature... - [Edit employee details](/43/edit-employee-details.md): HRStop gives you the flexibility to edit employee details at any time after they’ve been added to the system. Whether it's correcting a contact number or... - [View an employee's detailed profile](/45/view-an-employee-s-detailed-profile.md): HRStop lets you view detailed employee profiles. This helps you fetch all the relevant employee information available in the system. Navigate to Control... - [Send a welcome email](/46/send-a-welcome-email.md): Welcoming a new employee is more than just good etiquette—it sets the tone for their journey with your organization. HRStop simplifies this process by... - [Perform an action in bulk](/47/perform-an-action-in-bulk.md): Managing employee data one by one can be tedious, especially for repetitive tasks. HRStop makes it easier by enabling bulk actions that let you apply common... - [Delete an employee](/49/delete-an-employee.md): The Delete Employee feature lets you permanently remove an employee's record from the system. This action erases all associated data for that employee and... - [Manage employee onboarding](/50/manage-employee-onboarding.md): The Employee Onboarding module in HRStop lets you, as an admin or super admin, create, manage, and monitor onboarding processes for new employees. This... - [View and edit audited updates](/52/view-and-edit-audited-updates.md): Audited Updates help you track employee changes like department, designation, location, and more. These changes are saved with dates in the employee’s... - [Create and manage employee offboarding checklists](/54/create-and-manage-employee-offboarding-checklists.md): When an employee exits the organization, it's important to ensure all offboarding activities are properly tracked and completed. An offboarding checklist... - [Upload an employee's document (admin)](/132/upload-an-employee-s-document-admin.md): As an admin, you can upload and manage employee documents directly from the HRStop portal. The system also allows employees to upload their own... - [Activate or deactivate employees](/134/activate-or-deactivate-employees.md): HRStop lets you, as an administrator, manage the employment status of team members through activation and deactivation options. This feature is especially... - [Manage employee login credentials](/135/manage-employee-login-credentials.md): HRStop allows both employees and admins to manage login credentials securely. While employees can change their passwords via the Main Panel, admins can also... - [Trigger onboarding](/136/trigger-onboarding.md): HRStop simplifies onboarding by letting you, as an administrator, manage and trigger employee onboarding workflows—including bulk onboarding actions. Follow... - [Manage employee separation effectively with HRStop](/137/manage-employee-separation-effectively-with-hrstop.md): Employee offboarding is a crucial HR process that ensures a smooth and structured transition when an employee leaves an organization. HRStop streamlines... - [Import audited updates in bulk](/138/import-audited-updates-in-bulk.md): When you need to update information for many employees at once—like department changes, promotions, or transfers—you can use Bulk Import in HRStop. This... - [Employee overview](/293/employee-overview.md): The Employee module in HRStop enables admins to efficiently manage all aspects of employee data and lifecycle processes. From adding new employees to... - [Configure the onboarding workflow](/303/configure-the-onboarding-workflow.md): The Onboarding Workflow in HRStop is designed to provide a structured and engaging introduction to your organization for new employees. This feature allows... - [Manage the task list](/305/manage-the-task-list.md): When an employee is onboarded in a company, they are assigned various tasks as part of the onboarding procedure, for example, biometric configuration and... - [Pending tasks](/306/pending-tasks.md): When an employee is onboarded in a company, they are assigned various tasks as part of the onboarding procedure, for example, biometric configuration and... - [HRStop product overview](/318/hrstop-product-overview.md): HRStop is a single platform for managing all your process problems. Regarded as one of the next-generation HR and payroll software products that are... - [Approve profile field updates](/338/approve-profile-field-updates.md): HRStop lets you configure settings so that any changes employees make to their profiles require admin approval. Navigate to Control Panel → Settings →... - [Add notes and memos (admin)](/339/add-notes-and-memos-admin.md): HRStop lets you add memos/notes against an employee. Once added, they are visible to the reporting manager as well as the admin. The employee can also view... - [Single sign-on with Google or Office 365](/443/single-sign-on-with-google-or-office-365.md): The HRStop “ sign-in with Google/ Office 365 ” feature lets you access your HRStop account using your Google or Office 365 credentials. You may see “Google+... - [Employee onboarding process: workflows, checklists & digital signatures](/554/employee-onboarding-process-workflows-checklists-digital-signatures.md): Every organization has a set of tasks that employees must complete when they join. These tasks vary from organization to organization according to their... - [Update profile information (employee)](/566/update-profile-information-employee.md): HRStop lets you update your personal and professional information as needed. These updates ensure that the system reflects accurate and up-to-date employee... - [Upload documents (employee)](/567/upload-documents-employee.md): HRStop lets you upload important documents directly to the system for organizational records. Follow the steps below to upload your documents: Steps to... - [Separation requests and approvals](/568/separation-requests-and-approvals.md): HRStop lets the super admin/admin, or anyone with access, allow employees to raise separation requests and approve or reject them. Separation requests... - [Understanding employee self-registration](/569/understanding-employee-self-registration.md): What is Self-Registration? HRStop offers a secure and user-friendly Self-Registration feature that allows employees or new joiners to initiate their own... - [Add family, emergency and education details in bulk](/571/add-family-emergency-and-education-details-in-bulk.md): HRStop lets you add employees’ family, emergency contact and education details in bulk. Although employees can update these details themselves, you can... - [Add bank details in bulk](/572/add-bank-details-in-bulk.md): HRStop lets the super admin, or an admin with permission for the Employees module, update/upload bank details for multiple employees in one go. Follow these... - [Check your leave balance (employee)](/574/check-your-leave-balance-employee.md): HRStop lets you view your leave balances in the system. You can check which leave categories you are entitled to and all the leaves credited to you in each... - [Add Memo notification](/584/add-memo-notification.md): HRStop lets the super admin or admin (or anyone with permission for the Settings module) enable or disable the ‘ Mail alerts ’ facility for ‘ Memo ’. As an... - [Bulk upload documents](/712/bulk-upload-documents.md): HRStop enables admins to upload employees' documents, such as appointment letters, offer letters, etc., in bulk. Although HRStop allows employees to update... - [Two-factor authentication](/859/two-factor-authentication.md): HRStop offers Two-Factor Authentication (2FA), a security upgrade wherein you provide an OTP triggered on your registered device (authenticator app) to... - [Confirmation reminder](/1125/confirmation-reminder.md): The Confirmation Reminder feature ensures timely follow-ups for employee confirmation processes by sending automated notifications to designated recipients.... - [Create dummy email IDs](/1138/create-dummy-email-ids.md): In HRStop, dummy email IDs are used when the actual email addresses of employees are not available—especially during initial implementation or while adding... - [Enable the dotted manager](/1157/enable-the-dotted-manager-2.md): By default, the system allows the reporting manager to approve leaves and expenses. However, if you do not want approvals by the reporting manager, you can... - [Band management: creation and updates](/1161/band-management-creation-and-updates.md): Managing employee information efficiently is crucial for any organization to operate smoothly. Whether it's updating roles, departments, or bands, having a... - [Manage employee offboarding with HRStop](/1402/manage-employee-offboarding-with-hrstop.md): The offboarding process plays a crucial role in ensuring a smooth and organized transition when an employee leaves the company. HRStop makes it easy for... - [Confirmation workflow process: a comprehensive guide](/1413/confirmation-workflow-process-a-comprehensive-guide.md): The Confirmation Workflow in HRStop is a powerful tool designed to automate and streamline the employee evaluation process at the end of their probation... - [Configure the automatic notice period](/1425/configure-the-automatic-notice-period.md): The introduction of the Automatic Notice Period Update feature marks a significant step toward improving HR efficiency and accuracy. By automating this... - [Enable the Separation Request module](/1516/enable-the-separation-request-module.md): The Separation Request module in HRStop plays a vital role in managing employee offboarding in a structured, trackable, and policy-driven manner. It allows... - [Raise a separation request as an employee](/1517/raise-a-separation-request-as-an-employee.md): The Separation Request module in HRStop empowers employees to formally initiate their resignation or exit process in a professional and structured manner.... - [Approve separation requests](/1518/approve-separation-requests.md): Once an employee raises a Separation Request in the HRStop portal, it enters a review workflow where it must be approved or rejected by authorized... - [Raise a separation request as an admin on behalf of an employee](/1519/raise-a-separation-request-as-an-admin-on-behalf-of-an-employee.md): In situations where an employee cannot initiate a separation request—such as absconding, immediate termination, verbal resignation, or end of... - [Create an offboarding workflow (with all steps explained)](/1520/create-an-offboarding-workflow-with-all-steps-explained.md): The offboarding process is a critical HR function that ensures smooth exits, knowledge transfer, compliance, and clear communication between all... - [What are audited updates and why should they be done?](/1521/what-are-audited-updates-and-why-should-they-be-done.md): In today’s dynamic work environments, employee roles, departments, and designations frequently evolve. Tracking these changes accurately is crucial not just... - [Analytics: Employees](/1589/analytics-employees.md): The Employees section under Analytics provides an extensive suite of reports to help organizations monitor, evaluate, and make informed decisions about... - [HRStop user status](/1761/hrstop-user-status.md): HRStop's user management system segments users based on their current employment state , system access , and HR lifecycle stage . Understanding these... - [Mobile module settings](/1765/mobile-module-settings.md): The Mobile Module Settings section in HRStop lets you control which modules are available to employees using the HRStop mobile app. This helps tailor the... - [Employee skills configuration](/1768/employee-skills-configuration.md): This section lets you manage and customize employee skill updates and proficiency levels in HRStop. You can enable or disable the skills module for... - [Add and manage skills – employee](/1769/add-and-manage-skills-employee.md): The Skills module under the My Home section enables employees to maintain a structured record of their professional skills. This not only helps you build a... - [Employee skill approvals by managers](/1770/employee-skill-approvals-by-managers.md): Managers in HRStop can review skill submissions made by their team members and approve or reject them based on their proficiency and relevance. This ensures... - [Skill Ratings report: track employee skills and proficiency](/1771/skill-ratings-report-track-employee-skills-and-proficiency.md): The Skill Ratings Report provides a comprehensive overview of the skills submitted by all employees, along with their proficiency ratings, experience, and... - [Helpdesk – ticket feedback configuration](/1772/helpdesk-ticket-feedback-configuration.md): The Ticket Feedback Configuration feature in the Helpdesk module lets admins collect structured employee feedback once a support ticket is closed. This... - [Employee document validity status](/1773/employee-document-validity-status.md): The Employee Documents module lets HR and admin users upload, store, and track critical documentation related to each employee. You can now set a validity... - [Add and manage employee skills as an admin](/1775/add-and-manage-employee-skills-as-an-admin.md): The Skills module in HRStop lets admins manage and update employee skill records centrally. This functionality is especially useful during onboarding,... - [Employee skill approvals by admin](/1776/employee-skill-approvals-by-admin.md): As an admin in HRStop, you can centrally manage skill submissions across the organization. When the Approval-Based setting is enabled, any skill added by an... - [Manage employee skills as a manager](/1777/manage-employee-skills-as-a-manager.md): As a manager, you can use HRStop to view and manage the skills of employees within their reporting structure. This includes reviewing skill entries,... - [Capture experience against employee skills](/1778/capture-experience-against-employee-skills.md): The Skills module in HRStop allows you to capture not just the skill name and proficiency rating, but also the hands-on experience associated with each... - [Map employees to a location (manual or bulk update)](/1812/map-employees-to-a-location-manual-or-bulk-update.md): Purpose This article explains how to map employees to specific locations in HRStop. Mapping employees to locations ensures accurate location-wise reports,... - [Map employees to a legal entity (manual or bulk update)](/1813/map-employees-to-a-legal-entity-manual-or-bulk-update.md): Purpose This article explains how to map employees to specific legal entities in HRStop. Mapping employees to their respective entities ensures accurate... - [Map employees to a business unit (manual or bulk update)](/1814/map-employees-to-a-business-unit-manual-or-bulk-update.md): Purpose This article explains how to map employees to specific Business Units in HRStop. Mapping employees to Business Units helps you organize teams,... - [Prevent employees from viewing employees of other entities in HRStop](/1815/prevent-employees-from-viewing-employees-of-other-entities-in-hrstop.md): Purpose This article explains how to restrict employees from viewing or searching employees belonging to other legal entities or group companies within... - [Create an onboarding workflow (with all steps explained)](/1824/create-an-onboarding-workflow-with-all-steps-explained.md): The onboarding process is one of the most critical functions of Human Resources. It ensures that new employees experience a smooth and structured transition... - [Audited updates part 1](/1879/audited-updates-part-1.md): 0:00 This video explains audited updates. 0:03 Audited updates are used when there is a change in an employee's department or designation. 0:08 They are... - [Audited updates part 2](/1880/audited-updates-part-2.md): 0:00 The audited updates you make are also visible in the Audit report under Analytics → Employees. 0:04 You can refer to this report to see any changes... - [Employee self-registration – setup, registration and approval process](/1930/employee-self-registration-setup-registration-and-approval-process.md): Overview The Employee Self Registration feature allows employees to create their own HRStop login credentials without requiring an administrator to manually... - [Register an entity transfer employee](/1386/register-an-entity-transfer-employee.md): Steps for data import Employee Master: Import the same employee master from the old entity into the new entity. DOJ in Employee Master: The Date of Joining... - [Permissions in payroll](/1835/permissions-in-payroll.md): An enhancement in the Payroll module gives you greater control and flexibility over user access and administrative actions. With this update, you can assign... - [Use custom forms for onboarding & offboarding](/1566/use-custom-forms-for-onboarding-offboarding.md): Custom Forms in HRStop allow HR teams and admins to design tailored data capture tools that support various HR processes. This article explains how you can... - [Skills module tutorial](/1774/skills-module-tutorial.md): Purpose The Skills module in HRStop enables organizations to capture, validate, and track employee skills in a structured and centralized way. It helps... ### Forms / Policies - [Add a form](/1/add-a-form.md): HRStop lets you design and upload custom company forms tailored to your organizational needs. Once you add and publish a form, it becomes accessible to... - [Add a policy](/4/add-a-policy.md): Policies in an organization are like rules in a game — they provide a clear framework for individual behavior and collective success. HRStop lets you upload... - [Manage forms](/11/manage-forms.md): The Forms feature in HRStop helps you centralize company documents, allowing employees to easily access and download required forms from their portal. How... - [Manage policies](/12/manage-policies.md): You can view, edit, publish, and delete policies from the Policies list in the Control Panel. The list gives a quick overview of all policies along with... - [Forms and policies overview](/327/forms-and-policies-overview.md): The Policy module in HRStop allows administrators to create, manage, and share company policies with employees. Policies can include documents such as codes... - [Setting policy applicability](/1919/setting-policy-applicability.md): Applicability defines which employees a policy applies to. When creating or editing a policy, administrators can use the Applicability section to target... - [Configuring policy acknowledgement](/1920/configuring-policy-acknowledgement.md): Administrators can require employees to acknowledge that they have read a policy. This is useful for policies that are mandatory and need to be formally... - [Tracking policy acknowledgements](/1921/tracking-policy-acknowledgements.md): Once a policy has acknowledgement enabled, administrators can track which employees have acknowledged the policy and which ones still have it pending. This... - [Viewing policies as an employee](/1922/viewing-policies-as-an-employee.md): Employees can view all company policies that have been published and are applicable to them. Policies are accessible from the Main Panel and from the mobile... - [Acknowledging a policy as an employee](/1923/acknowledging-a-policy-as-an-employee.md): When an administrator enables acknowledgement for a policy, employees are required to confirm that they have read it. Employees can do this directly from... ### Assets - [Add and assign an asset](/2/add-and-assign-an-asset.md): HRStop lets you define, manage, and track company assets , including detailed descriptions and assignments. You can: Add individual assets Assign assets to... - [Add assets in bulk](/31/add-assets-in-bulk.md): HRStop lets you define your company's assets with detailed descriptions. You can add and assign assets, or request their return. You can also manually add... - [Manage asset categories](/590/manage-asset-categories.md): The system lets admins with access to the Asset Module to define and manage categories to which assets can be mapped. Adding a category To add a category,... - [Add custom field columns in the asset category](/1417/add-custom-field-columns-in-the-asset-category.md): Adding custom fields in the Asset Category allows you to store additional asset-specific information, such as processor type, RAM, model, and more. This... - [Guide to managing assets: deletion, return, release and updates](/1423/guide-to-managing-assets-deletion-return-release-and-updates.md): Introduction: Effective asset management ensures control and accountability over company resources. HRStop simplifies these tasks through the Control Panel,... - [Asset category reporting and analytics: what you can track](/1527/asset-category-reporting-and-analytics-what-you-can-track.md): Efficient asset management is crucial to ensure optimal use of company resources, minimize loss, and streamline operations. HRStop simplifies this process... - [Edit or reassign assets after they’re added](/1528/edit-or-reassign-assets-after-they-re-added.md): Sometimes you may need to update an asset's details or reassign it to a different employee. This article explains how to do both easily from the system.... - [Common assets CSV import errors and how to fix them](/1529/common-assets-csv-import-errors-and-how-to-fix-them.md): When importing assets in bulk, it’s important to format the CSV correctly. Here are common mistakes and how to resolve them. Error type Cause Solution Date... - [Manage assets](/1530/manage-assets.md): HRStop’s Asset Management module lets you easily track, update, assign, and monitor all company assets. With features like filtering, bulk actions, exports,... - [Configure asset notifications](/1531/configure-asset-notifications.md): HRStop lets you configure email notifications for various asset-related actions such as assignments, returns, warranty expirations, and more. By setting up... - [Asset notifications](/1532/asset-notifications.md): HRStop lets you configure email notifications for various asset-related actions such as assignments, returns, warranty expirations, and more. By setting up... - [Asset management settings](/1533/asset-management-settings.md): The Assets module in HRStop helps organizations manage, assign, and track both physical and digital assets . Before using it, you must enable the module and... - [Assets module](/1792/assets-module.md): Purpose The Assets module in HRStop enables organizations to manage, track, and maintain records of company-owned assets in a structured and centralized... - [Create asset categories](/1799/create-asset-categories.md): In HRStop , Asset Categories help you organize company resources such as laptops, mobile devices, or chargers . Proper categorization ensures easy tracking,... - [How employees and managers view assets in HRStop](/1800/how-employees-and-managers-view-assets-in-hrstop.md): In HRStop , both employees and managers can view assigned assets. Employees can see their personal assets, while managers and HODs can see assets assigned... ### News & Broadcast - [Add news](/3/add-news.md): Purpose To inform employees about company updates, upcoming events, policy changes, or other important internal announcements through the dashboard.... - [Broadcast an email](/8/broadcast-an-email.md): Purpose To send formal announcements or updates directly to employee inboxes, bypassing the portal. Steps to broadcast an email Navigate to Control Panel →... - [Manage news](/13/manage-news.md): Purpose To update, remove, or control the visibility of announcements that have already been created in the system. Steps to manage news Navigate to Control... - [News & Broadcast overview](/317/news-broadcast-overview.md): This module enables admins to efficiently share important updates or announcements with all employees or targeted groups, depending on the need. It is... ### Holidays - [Holidays overview](/10/holidays-overview.md): Holidays are designated days that allow individuals to celebrate or commemorate events of cultural, religious, or national significance. In HRStop, the... - [Apply an optional holiday on behalf of employees](/65/apply-an-optional-holiday-on-behalf-of-employees.md): HRStop lets you apply optional holidays on behalf of employees. Follow these steps: Navigate to Control Panel → Leaves → Employee . Click Optional Holiday... - [Optional holiday management](/565/optional-holiday-management.md): HRStop allows administrators to enable and manage Optional (Restricted) Holidays , offering employees the flexibility to take leave on culturally or... - [Add a holiday calendar](/577/add-a-holiday-calendar.md): HRStop allows admins to define custom holiday calendars for their organization. These calendars can be tailored to specific departments, entities, or... - [Assign a holiday calendar](/578/assign-a-holiday-calendar.md): The Holidays module in HRStop allows admins to define and manage holiday calendars based on different employee groups. These calendars can be assigned to... - [Use tags in the Holidays module](/1551/use-tags-in-the-holidays-module.md): Tags in HRStop’s Holidays module let you better categorize and organize holiday entries . By assigning relevant tags to each holiday, you can make... ### Document Template - [Add a document template](/16/add-a-document-template.md): Document templates are used to generate employee-specific documents by automatically populating information available within the system. Templates can be... - [Generate a document](/17/generate-a-document.md): Document generation lets you create employee-specific documents using predefined document templates. During generation, the system combines template... - [Generate documents in bulk](/19/generate-documents-in-bulk.md): Bulk document generation lets you generate documents for multiple employees simultaneously using a predefined document template. This is useful when... - [Download a document template](/25/download-a-document-template.md): You can download document templates whenever you need to review template content, maintain a backup copy, or create a revised version of an existing... - [Edit a document template](/27/edit-a-document-template.md): You can modify document templates whenever template content, document wording, Custom Keys, formulas, or default values need to be updated. As an authorized... - [Manage document templates](/28/manage-document-templates.md): The Document Templates page serves as the central repository for managing document templates. As an authorized administrator, you can view available... - [Generate salary letters by entering CTC](/1159/generate-salary-letters-by-entering-ctc.md): HRStop simplifies the process of generating salary-related documents by allowing you to define formulas for payroll components such as Basic, HRA, Special... - [Enable password protection on generated documents](/1582/enable-password-protection-on-generated-documents.md): Previewing a document lets you review the generated document before creating the final version. This helps verify employee information, placeholder values,... - [Document Templates: overview](/1924/document-templates-overview.md): The Document Templates module in HRStop helps organizations create standardized document templates and generate employee-specific documents using... - [Using Custom Keys (placeholders) in document templates](/1925/using-custom-keys-placeholders-in-document-templates.md): Custom Keys (Placeholders) are used within document templates to automatically populate information during document generation. A Custom Key (Placeholder)... - [Previewing a document before generation](/1926/previewing-a-document-before-generation.md): Previewing a document allows administrators to review the generated document before creating the final version. This helps verify employee information,... - [Setting up an appointment letter template with CTC salary breakup](/1932/setting-up-an-appointment-letter-template-with-ctc-salary-breakup.md): An Appointment Letter is one of the most commonly generated HR documents. It formally communicates an employee's role, joining date, and compensation... - [Setting up a relieving letter template](/1935/setting-up-a-relieving-letter-template.md): A Relieving Letter is an official document issued to an employee confirming that they have been formally relieved of their duties and obligations with the... - [Setting up an experience letter template](/1936/setting-up-an-experience-letter-template.md): An Experience Letter is an official document issued to an employee upon separation, certifying their tenure and role with the organisation. This article... - [Setting up a confirmation letter template](/1938/setting-up-a-confirmation-letter-template.md): A Confirmation Letter is an official document issued to an employee upon successful completion of the probation period, formally confirming their employment... - [Salary placeholders in document templates using HRStop Payroll data](/1939/salary-placeholders-in-document-templates-using-hrstop-payroll-data.md): For organisations using HRStop Payroll, employee salary structures are already configured within the system. HRStop provides a set of special placeholders... ### Custom form - [Create a custom form](/34/create-a-custom-form.md): Custom Forms refer to configurable forms designed to capture performance-related data that is not covered by default templates. These forms allow HR teams... - [Download custom form responses](/35/download-custom-form-responses.md): Custom Forms in HRStop are a powerful way to collect employee data for a range of HR activities, including onboarding, surveys, performance evaluations, and... - [Use custom forms for onboarding & offboarding](/1566/use-custom-forms-for-onboarding-offboarding.md): Custom Forms in HRStop allow HR teams and admins to design tailored data capture tools that support various HR processes. This article explains how you can... ### Calendar - [Add an event to the calendar](/36/add-an-event-to-the-calendar.md): The Calendar module in HRStop lets you create and manage organizational events. These events can be meetings, training sessions, holidays, or any important... - [Manage the calendar](/37/manage-the-calendar.md): The Calendar module helps you manage company events. With this feature, you can add events and perform different actions on them. Follow these steps to... ### Travel - [Create a new travel request](/38/create-a-new-travel-request.md): The Travel module helps you plan business trips, view travel history, and get easy reimbursements and tickets, all in one place. HRStop lets you manage your... - [Manage travel](/325/manage-travel.md): The Travel module helps you plan business trips, view travel history, and get reimbursements and tickets easily, all in one place. HRStop lets you manage... - [Travel requests (employee)](/579/travel-requests-employee.md): Before a business trip, you must submit a travel request form with the information required to approve the travel. HRStop lets you raise a travel request in... - [Analytics: Travel](/1598/analytics-travel.md): The Travel section in Analytics provides a comprehensive overview of all travel-related expenses raised by employees within the system. This section allows... ### Leaves - [Apply leave on behalf of employees (admin level)](/56/apply-leave-on-behalf-of-employees-admin-level.md): As an Admin in HRStop, you can apply leave requests on behalf of employees. This is useful in scenarios where: Employees are unable to access the system.... - [Apply leaves in bulk](/63/apply-leaves-in-bulk.md): HRStop offers a convenient Bulk Apply Leave feature that lets you apply leaves for multiple employees at once. This is especially useful during company-wide... - [Respond to leave credit requests](/66/respond-to-leave-credit-requests.md): HRStop lets you approve leave credit (or compensatory off) requests from employees who worked on weekends/holidays, or manage any extra leaves you want to... - [Leave approval (admin)](/67/leave-approval-admin.md): HRStop gives you a clear and flexible interface to view, manage, approve, or reject leave requests submitted by employees. It offers two powerful views –... - [Guide to leave entitlement rules](/68/guide-to-leave-entitlement-rules.md): HRStop's Leave Management System enables organizations to automate the leave accrual process based on custom eligibility rules. These rules determine who is... - [Create employee-specific leave entitlement exceptions](/69/create-employee-specific-leave-entitlement-exceptions.md): Sometimes, organizations may want to override standard leave entitlements for specific employees. For example, most employees may receive 12 Annual Leaves... - [Manage leave credit history](/70/manage-leave-credit-history.md): HRStop lets you manage leave credit history. This page lists employees against each leave category, with details. You can Import/Export leave balance . You... - [Manually adjust leave balance](/71/manually-adjust-leave-balance.md): As an admin in HRStop, you can manually adjust leave balances for individual employees. This feature is helpful in cases such as: Correcting miscredited... - [Run leave credit process](/76/run-leave-credit-process.md): The Leave Credit Process in HRStop lets you credit leaves to employee accounts based on the configured leave entitlement rules. This is particularly useful... - [Leave configurations: overview](/121/leave-configurations-overview.md): HRStop lets you define and manage company-wide leave rules. These settings determine how employees apply for leaves, how managers handle approvals, and how... - [Leave balance overview](/123/leave-balance-overview.md): The Leave Balance section in HRStop gives you a comprehensive view of leave balances for all employees. This feature ensures that leave entitlements,... - [Import and export leave balances](/124/import-and-export-leave-balances.md): HRStop lets you efficiently bulk upload and export employee leave balances through CSV files—eliminating the need for manual data entry. How to import leave... - [Year-end process](/125/year-end-process.md): HRStop lets you run the year-end process to manage employees' leave counts according to your company's leave policy. You can run this process only once in a... - [View and apply for leave (employee level)](/127/view-and-apply-for-leave-employee-level.md): You can apply for different types of leave directly from your HRStop portal. The system offers multiple options, including regular leave, optional holidays,... - [Leave credit request: compensatory off](/128/leave-credit-request-compensatory-off.md): HRStop provides a credit request/compensatory off option. Make sure employees are allowed to apply for leave credits/compensatory off for this category. A... - [On duty and work from home](/129/on-duty-and-work-from-home.md): HRStop supports flexible work arrangements through “On Duty” and “Work From Home (WFH)” modules, designed to track and manage offsite workdays efficiently.... - [Difference between on duty leave and on duty attendance](/130/difference-between-on-duty-leave-and-on-duty-attendance.md): On Duty Leave : Apply for on duty leave if you are not available in the office on a given day because of official work. You can view the On duty leave tab... - [Apply for work from home (employee level)](/131/apply-for-work-from-home-employee-level.md): HRStop lets you apply for Work from Home (WFH) when you are unable to attend the office physically but can continue your tasks remotely. This functionality... - [Configure weekend and sandwich rules in leaves](/224/configure-weekend-and-sandwich-rules-in-leaves.md): HRStop allows you to define how weekends and holidays are treated when they occur before, after, or between leave days . These are commonly known as... - [Manage work from home requests (admin)](/229/manage-work-from-home-requests-admin.md): As an admin, you can view and manage all WFH requests submitted by employees directly from the system. This includes approving, rejecting, or deleting... - [Apply for work from home on behalf of an employee (admin)](/230/apply-for-work-from-home-on-behalf-of-an-employee-admin.md): HRStop lets you, as an admin, apply for work from home on behalf of employees. You can also approve/reject work from home requests raised by employees.... - [Work from home: overview](/231/work-from-home-overview.md): Work from home (WFH) is a concept where employees can do their job from home. Work from home offers employees flexible working hours, while the employer's... - [Apply for leave on behalf of employees (reporting managers)](/232/apply-for-leave-on-behalf-of-employees-reporting-managers.md): As a Reporting Manager in HRStop, you can apply for leave on behalf of your team members. This is particularly helpful in cases where employees are unable... - [Leave approval by the reporting manager](/233/leave-approval-by-the-reporting-manager.md): As a Reporting Manager in HRStop, you can review, approve, or reject leave requests submitted by your direct reportees. This feature ensures that leave... - [Manage work from home requests (reporting manager)](/234/manage-work-from-home-requests-reporting-manager.md): HRStop lets you, as a reporting manager, approve/reject work from home requests raised by employees. You can also apply for work from home on behalf of... - [Apply for work from home on behalf of employees (reporting manager)](/235/apply-for-work-from-home-on-behalf-of-employees-reporting-manager.md): HRStop lets you, as a reporting manager, apply for work from home on behalf of employees. You can also approve/reject employees' requests. Follow these... - [Approve or reject on-duty leave requests (admin)](/237/approve-or-reject-on-duty-leave-requests-admin.md): HRStop simplifies the approval process for On-Duty (OD) requests, letting you, as an admin, manage them efficiently from a centralized dashboard. Navigation... - [Apply on duty on behalf of an employee (admin)](/238/apply-on-duty-on-behalf-of-an-employee-admin.md): HRStop lets you, as an admin, apply for On Duty leave on behalf of employees. This is helpful when an employee is unable to apply themselves or when you... - [On duty (employee level)](/239/on-duty-employee-level.md): If you're working outside the office for official reasons like client meetings or training, you can apply for On Duty leave in HRStop. Here’s how to do it:... - [Apply for on duty leave on behalf of an employee (reporting manager)](/240/apply-for-on-duty-leave-on-behalf-of-an-employee-reporting-manager.md): As a reporting manager, you can apply for On Duty leave for your direct reports in HRStop. This is useful when employees are occupied with official tasks... - [Manage on duty requests (reporting manager)](/241/manage-on-duty-requests-reporting-manager.md): As a Reporting Manager in HRStop, you can review, approve, reject, or delete On Duty requests submitted by your team members. This ensures that attendance... - [On duty: overview](/242/on-duty-overview.md): On Duty (OD) Leave is used when an employee is away from the office for official purposes—such as attending a client meeting, training, or off-site... - [Delete pending leaves (employee)](/573/delete-pending-leaves-employee.md): In HRStop, you can manage your own leave records, including the ability to delete pending leave requests that are no longer valid or needed. This is... - [Add leave categories](/581/add-leave-categories.md): HRStop provides a flexible leave management system that allows you to create custom leave categories to suit your company’s policies. Whether it’s Casual,... - [Year-end process](/595/year-end-process-2.md): HRStop lets the super admin, or anyone with permission for the Leaves module, trigger the year-end process. An organization has to perform some activities... - [Leaves overview](/683/leaves-overview.md): HRStop provides a very flexible leave management system in which you can manage the following: Leave Categories Leave Entitlement Leave Transaction... - [Leaves: how the leave process works](/869/leaves-how-the-leave-process-works.md): Managing employee leave efficiently is vital for HR operations, and HRStop provides a flexible, rule-based leave management system that caters to diverse... - [Enable dual approval in leaves](/1023/enable-dual-approval-in-leaves.md): Dual approval ensures a leave request goes through two levels of validation—typically first by the reporting manager, then by the HR/Admin. This provides... - [Download the Excel leave balance report for one employee](/1069/download-the-excel-leave-balance-report-for-one-employee.md): HRStop offers robust reporting features that allow you to export detailed reports for better leave management and tracking. If you want to download an Excel... - [Adjust maternity leave settings to calendar days in your Control Panel](/1120/adjust-maternity-leave-settings-to-calendar-days-in-your-control-panel.md): When managing maternity leave policies in your organization, it's essential to ensure that leave calculations align with your company's policies and... - [Delete an employee's approved leaves](/1133/delete-an-employee-s-approved-leaves.md): As an admin, you have the ability to delete even approved leave entries under exceptional circumstances (e.g., incorrect entry, employee withdrawal, etc.).... - [Hide a leave category from employees](/1145/hide-a-leave-category-from-employees.md): Sometimes, you may have leave types (like Sabbatical or Admin Leave) that should only be visible to HR or managers — not to employees. HRStop allows you to... - [Configure comp-off expiry based on approval date](/1146/configure-comp-off-expiry-based-on-approval-date.md): Managing compensatory time off effectively is essential for maintaining accurate leave balances and fair HR practices. HRStop lets you customize how... - [Enable comp-off credit requests for half day, quarter day and full day](/1186/enable-comp-off-credit-requests-for-half-day-quarter-day-and-full-day.md): Make Comp-Off credit requests more flexible by allowing employees to request credits for partial days—Half Day, Quarter Day, or Full Day. This helps in... - [Restrict employees from applying for backdated leaves](/1217/restrict-employees-from-applying-for-backdated-leaves.md): To maintain transparency and control over leave requests, HRStop allows you to restrict employees from applying for backdated leaves (i.e., leaves for past... - [Set up leave approval reminders for managers](/1221/set-up-leave-approval-reminders-for-managers.md): To streamline the leave approval process and ensure managers respond promptly to employee leave requests, HRStop allows you to configure automated leave... - [Set the expiration period for compensatory off days](/1303/set-the-expiration-period-for-compensatory-off-days.md): To ensure compensatory off days are utilized within a specific timeframe, you can set an expiration period in your system settings. This feature allows you... - [Enable and configure sandwich rules](/1408/enable-and-configure-sandwich-rules.md): The Sandwich Rules feature in HRStop allows you to manage attendance more accurately by counting weekends or holidays as absences when they fall around an... - [Apply comp-off leave on behalf of employees (as an admin)](/1410/apply-comp-off-leave-on-behalf-of-employees-as-an-admin.md): As an admin, you have the ability to apply comp-off leaves on behalf of employees. This allows you to manage leave requests efficiently and ensure proper... - [Automatically raise comp off requests through overtime approval](/1430/automatically-raise-comp-off-requests-through-overtime-approval.md): Managing employee attendance efficiently is crucial for ensuring a smooth workflow. One way to streamline this process is by automatically raising... - [Set up deferred leave crediting](/1436/set-up-deferred-leave-crediting.md): In HRStop, Deferred Leave Crediting is a feature that allows you to delay or distribute leave credits based on changes in an employee’s status—most commonly... - [Enable leave encashment for employees](/1525/enable-leave-encashment-for-employees.md): Leave encashment allows employees to convert unused leave balances into monetary compensation. This feature is especially useful at year-end or during... - [Configure peer acknowledgement for leave requests](/1526/configure-peer-acknowledgement-for-leave-requests.md): Peer acknowledgement allows employees' leave applications to be visible to or acknowledged by their peers, helping teams stay informed of each other’s... - [Set a maximum leave balance limit](/1534/set-a-maximum-leave-balance-limit.md): To keep leave accruals within company policy and prevent excessive leave accumulation, it’s important to set a Maximum Leave Balance Limit . Follow these... - [Set up pro-rated leave credits](/1535/set-up-pro-rated-leave-credits.md): Pro-rated leave credits ensure employees earn leave based on the actual days they work, making leave allocation fair for those who join mid-period or have... - [Edit or delete an entitlement rule](/1536/edit-or-delete-an-entitlement-rule.md): Entitlement rules decide how leave is given to employees based on things like their job type, the type of leave, and how often leave is added. Be careful... - [Restrict leave credit based on employment type](/1537/restrict-leave-credit-based-on-employment-type.md): Leave entitlements often differ based on an employee's employment type —for example, confirmed employees may receive full leave credits, while those on... - [Leave eligibility based on service status and experience](/1540/leave-eligibility-based-on-service-status-and-experience.md): In many organizations, not all employees are immediately eligible for every type of leave. HRStop enables organizations to enforce leave policies by... - [Set leave application restrictions](/1541/set-leave-application-restrictions.md): To maintain consistency, ensure policy compliance, and support effective workforce planning, HRStop offers robust controls to restrict how and when... - [Manage employee leave applications](/1542/manage-employee-leave-applications.md): As an admin or HR personnel, managing leave applications efficiently is crucial to maintaining transparency and operational flow. HRStop makes it easy to... - [Set auto-approval for leave requests](/1543/set-auto-approval-for-leave-requests.md): In HRStop, Auto-Approval ensures that leave requests are automatically approved if no action is taken within a specific timeframe. This helps maintain... - [Set up two-level approvals for leave requests](/1544/set-up-two-level-approvals-for-leave-requests.md): HRStop allows you to implement a two-level leave approval process , ideal for organizations with layered management. This ensures that both the immediate... - [Import leaves taken (bulk leave application for employees)](/1546/import-leaves-taken-bulk-leave-application-for-employees.md): As an admin, HRStop allows you to import and apply leave entries in bulk for multiple employees. This feature is especially useful when: You’re migrating... - [Manage credit requests, on-duty leaves, work from home, and optional holidays](/1547/manage-credit-requests-on-duty-leaves-work-from-home-and-optional-holidays.md): As an admin in HRStop, you can manage a variety of employee leave request types beyond regular leave applications. These include: Credit Requests On-Duty... - [Run the leave year-end process](/1548/run-the-leave-year-end-process.md): The Leave Year-End Process in HRStop helps organizations finalize leave records for the current leave year and prepare for a new one — whether your leave... - [Encash employee leaves in HRStop](/1549/encash-employee-leaves-in-hrstop.md): Leave Encashment is a valuable feature in HRStop that allows companies to compensate employees for unused leave as per company policies. This guide walks... - [Manage leaves as a reporting manager](/1550/manage-leaves-as-a-reporting-manager.md): As a Reporting Manager , you can use HRStop to effectively manage, approve, and apply leaves for your direct reportees—all from a central location within... - [Analytics: Leaves](/1568/analytics-leaves.md): The Leaves Analytics module in HRStop enables HR and Admin teams to track, analyze, and manage leave-related data efficiently. It provides comprehensive... - [Configure minimum leave periods (half day, full day, quarter day) in HRStop](/1826/configure-minimum-leave-periods-half-day-full-day-quarter-day-in-hrstop.md): HRStop provides complete flexibility to define the minimum leave period for each leave category. This lets you customize whether employees can apply for... - [Enable and configure the On Duty module in HRStop](/1827/enable-and-configure-the-on-duty-module-in-hrstop.md): On Duty (OD) Leave is designed for employees who are away from the office for official purposes during regular working hours, such as: Attending client... - [Enable half-day and quarter-day options for On Duty in HRStop](/1834/enable-half-day-and-quarter-day-options-for-on-duty-in-hrstop.md): HRStop now allows you to configure Half Day and Quarter Day options for the On Duty module to provide more flexibility for employee attendance requests.... - [Apply for leave on behalf of employees as an admin](/1855/apply-for-leave-on-behalf-of-employees-as-an-admin.md): (0:01) N ow, this section explains how, as an admin, you can apply for leave on behalf of an employee. (0:09) Go to control panel → leaves → employees.... - [Import leaves taken](/1856/import-leaves-taken.md): (0:02) As an admin, you can also apply leaves in bulk for employees through the import option in control panel → leaves → employee section. (0:15) On this... - [Leave balance overview](/1859/leave-balance-overview-2.md): 0:03 – 0:06 This section explains how to check the leave balance of all employees. 0:08 – 0:10 To check the leave balance of all employees, go to control... - [Leave year-end process](/1862/leave-year-end-process.md): 0:01 --> 0:04 This section explains the leave year-end process. 0:04 --> 0:08 The leave year-end process is run at the end of the year, when leaves are... - [Leave encashment](/1863/leave-encashment.md): 0:01 --> 0:05 This section explains how to run the leave encashment process. Navigate to Control Panel → Leaves → Balance. 0:05 --> 0:09 Click the dropdown... - [Import leave balance (admin)](/1864/import-leave-balance-admin.md): 0:02 --> 0:07 To import leave balances for employees in bulk as an admin, navigate to Control Panel → Leaves → Balance. 0:07 --> 0:12 On this page, use the... - [Approve leaves as a reporting manager](/1865/approve-leaves-as-a-reporting-manager.md): 0:00 --> 0:05 As a reporting manager, you can approve the leaves of your reportees by navigating to the Leaves option. 0:05 --> 0:10 As a reporting manager,... - [Leave notifications](/1866/leave-notifications.md): 0:00 --> 0:05 This section explains the leave notifications available in the system. 0:05 --> 0:10 To access these, navigate to Control Panel → Settings →... - [Leave reports](/1867/leave-reports.md): 0:00 --> 0:05 This section explains the leave reports available in the system. 0:05 --> 0:10 To access them, navigate to Control Panel → Analytics → Leave... ### Time sheet - [Timesheet summary view (employee level)](/59/timesheet-summary-view-employee-level.md): HRStop offers you a Summary View feature within the Timesheet module, so you can easily track and manage your daily work submissions. This view provides a... - [Manage projects: add or edit company projects](/118/manage-projects-add-or-edit-company-projects.md): Overview The Manage Projects section lets you add, edit, or review projects that employees will log time against via the Timesheet module. Projects can be... - [Assign projects to employees or departments](/119/assign-projects-to-employees-or-departments.md): Overview Once a project is created in HRStop, it must be assigned to users. Projects can be mapped to departments, designations, or individual employees.... - [Import project assignments](/120/import-project-assignments.md): Overview To streamline project allocation at scale, HRStop provides a bulk import feature for assigning projects to employees. This eliminates the need for... - [Time sheet configuration](/160/time-sheet-configuration.md): Overview The Timesheet Configuration page in HRStop lets HR and admins define how employees interact with the timesheet module. You can set rules for time... - [Fill in the timesheet – Weekly View (Employee Panel)](/277/fill-in-the-timesheet-weekly-view-employee-panel.md): Overview The Weekly View in HRStop’s Timesheet module lets you record the total hours you work each day across the week for assigned projects and tasks.... - [Fill in the timesheet – Daily View (Employee Panel)](/278/fill-in-the-timesheet-daily-view-employee-panel.md): Overview The Daily View lets you submit detailed work logs, including task descriptions, time spent and supporting documents, for each day. It is ideal for... - [Timesheet overview](/279/timesheet-overview.md): A Timesheet Module is an essential tool for organizations to track employee work hours, manage projects, and monitor productivity efficiently. It helps... - [Restriction for filling backdated timesheets](/1090/restriction-for-filling-backdated-timesheets.md): Overview To maintain timesheet accuracy and prevent manipulation or delayed submissions, HRStop allows admins to restrict employees from submitting... - [Timesheet: configure exceptions](/1128/timesheet-configure-exceptions.md): Overview Sometimes, not all employees are required to fill in timesheets. HRStop’s Configure Timesheet Exceptions feature allows you to exempt individuals... - [Fill in timesheets from the Employee Panel or Main Panel](/1178/fill-in-timesheets-from-the-employee-panel-or-main-panel.md): Overview Employees in HRStop can submit their daily or weekly timesheets directly from their portal. This ensures accurate project tracking, billing, and... - [Treat unapproved timesheets as LOP despite logged attendance](/1234/treat-unapproved-timesheets-as-lop-despite-logged-attendance.md): Managing employee attendance accurately is critical for ensuring proper payroll processing and maintaining organizational discipline. HRStop provides a... - [Send timesheet reminders to employees](/1365/send-timesheet-reminders-to-employees.md): Timely submission of timesheets is essential for payroll processing, compliance, and client billing. HRStop offers both manual and automated options to... - [Export client data](/1366/export-client-data.md): Overview You can export a complete list of client records from HRStop, including project associations. This is useful for reporting, audits, or migrating... - [Bulk import projects, tasks and assignments](/1367/bulk-import-projects-tasks-and-assignments.md): Overview HRStop provides powerful bulk import capabilities that simplify large-scale data entry. Whether onboarding new teams, launching multiple projects,... - [Understanding time notation in timesheets](/1431/understanding-time-notation-in-timesheets.md): Time notation can sometimes be confusing, especially when similar-looking formats have different meanings. One common mix-up is between "5.30" and "5:30"... - [Difference between detailed timesheet and weekly summary](/1577/difference-between-detailed-timesheet-and-weekly-summary.md): Overview HRStop offers two modes of time entry for employees: Detailed Timesheet (Daily View) and Weekly Summary (Weekly View) . Each is suited to different... - [Project task – add and map tasks to departments](/1578/project-task-add-and-map-tasks-to-departments.md): In HRStop, tasks are sub-units of projects. Mapping them to departments ensures proper responsibility assignment and helps with detailed timesheet logging.... - [Enable client billing in timesheets](/1579/enable-client-billing-in-timesheets.md): Overview If your organization bills clients based on project work, HRStop allows you to enable Client Billing within the Timesheet module. This feature... - [Troubleshoot timesheet submissions](/1580/troubleshoot-timesheet-submissions.md): 1. Timesheet not visible in panel Check if the Timesheet module is enabled under Settings → Modules . 2. Project not showing Ensure the project is: Marked... - [Analytics: Timesheet](/1581/analytics-timesheet.md): The Timesheet Analytics module in HRStop provides detailed and insightful reports to help organizations monitor employee work hours, productivity, and... ### Attendance - [Apply leave for absences](/60/apply-leave-for-absences.md): Unnotified absences can impact team productivity and distort accurate leave tracking. HRStop helps you manage such scenarios efficiently by letting you... - [Manage employee attendance](/77/manage-employee-attendance.md): Attendance management is a critical function in every organization—it influences employee accountability, payroll accuracy, and overall operational... - [Manually adjust employee attendance details](/78/manually-adjust-employee-attendance-details.md): In certain situations—such as device errors, field visits, or accidental missed punches—an employee’s attendance might not be captured correctly. To... - [Manage attendance shifts](/79/manage-attendance-shifts.md): HRStop makes it easy for you to manage different work shifts for employees. Whether your company has day, night, or rotating shifts, you can create and... - [Export employee shift details](/80/export-employee-shift-details.md): HRStop lets you export shift details of selected employees with ease. This feature allows you to filter specific employees based on various parameters and... - [Import shift schedules](/81/import-shift-schedules.md): HRStop makes it easy for you to assign or update employee shifts in bulk using the Import Shift Schedule feature. This allows shift changes to be managed... - [Manage attendance requests: approvals and rejections](/82/manage-attendance-requests-approvals-and-rejections.md): HRStop lets administrators and reporting managers manage attendance requests efficiently. Employees can submit various types of requests through the... - [Export employee attendance (report)](/83/export-employee-attendance-report.md): HRStop makes it easy to export employee attendance data into a downloadable CSV file. This feature is useful for maintaining records, sharing reports, or... - [Lock/unlock attendance](/85/lock-unlock-attendance.md): HRStop provides the flexibility to lock or unlock employee attendance , allowing you to control when employees or managers can make attendance-related... - [Reset an employee’s attendance status](/86/reset-an-employee-s-attendance-status.md): The Reset Attendance feature in HRStop allows you to clear an employee’s attendance status for a selected date range. Once reset, the attendance status... - [Delete employee attendance](/87/delete-employee-attendance.md): HRStop lets you delete employee attendance punches easily—whether it's a single punch or all punches for a specific day. This feature is useful for... - [Assign roster shifts](/88/assign-roster-shifts.md): HRStop lets you view and assign shifts to employees efficiently using the Roster Shift module . This feature helps manage employee schedules in real time... - [Export the employee shift schedule](/90/export-the-employee-shift-schedule.md): HRStop lets you easily download the shift schedule of employees for record-keeping, reporting, or review purposes. Follow the steps below to export the... - [View and download employee enrollment details](/91/view-and-download-employee-enrollment-details.md): HRStop lets you view and download the enrollment details of employees. These details include information such as employee code, enrollment number, and email... - [LOP report](/92/lop-report.md): LOP , short for Loss of Pay , refers to the number of unpaid days for an employee due to absence, unapproved leaves, or other criteria defined in your... - [Bulk upload employee attendance](/94/bulk-upload-employee-attendance.md): HRStop makes it easy for you to upload employee attendance in bulk using a CSV file. This feature helps save time by allowing quick import of multiple... - [Configure attendance rules](/97/configure-attendance-rules.md): HRStop lets you define attendance rules to ensure adequate presence and align with business needs. These rules can be customized based on company policies... - [Create and manage attendance shifts](/98/create-and-manage-attendance-shifts.md): HRStop makes it easy for you to create, assign, and manage employee shifts . With the right configurations in place, the system can automatically handle... - [Bulk Upload Shifts](/99/bulk-upload-shifts.md): HRStop makes it easy for you to assign or update shifts for multiple employees at once using the bulk upload feature. This process is quick, efficient, and... - [Attendance time calculation method](/100/attendance-time-calculation-method.md): HRStop lets you (as an admin or a user with access to the Settings module) define how an employee's total working hours are calculated each day. This... - [Enable roster shifts](/101/enable-roster-shifts.md): HRStop lets you enable Roster Shifts , providing flexibility to assign and track employee shifts. Once activated, both admins and managers (if permitted)... - [Assign shifts (manager level)](/102/assign-shifts-manager-level.md): HRStop lets you, as a manager, schedule future shifts and define working days or week offs for your team members. This helps streamline attendance planning... - [Approve attendance requests (reporting manager)](/103/approve-attendance-requests-reporting-manager.md): HRStop lets you, as a manager, approve/reject attendance requests. Employees submit attendance requests through Employee Self Service. You can easily... - [Web-based attendance](/104/web-based-attendance.md): HRStop lets you enable and manage web-based attendance for employees through the company’s HRStop portal. This feature lets employees punch in and out... - [Enable and manage IP-based attendance restrictions](/105/enable-and-manage-ip-based-attendance-restrictions.md): HRStop lets you restrict web-based attendance marking to specific IP addresses. This helps ensure that employees can only log attendance from authorized... - [Set up mobile-based attendance](/106/set-up-mobile-based-attendance.md): HRStop supports three channels for attendance capture: Biometric , Web , and Mobile . Biometric is the default channel and is configured through separate... - [Attendance configuration](/107/attendance-configuration.md): HRStop lets you configure and customize the attendance module based on the organization’s policies. These settings help manage employee attendance more... - [Roster rules](/108/roster-rules.md): HRStop lets you efficiently manage and configure roster rules, ensuring that employee shifts are structured and automated according to organizational needs.... - [Attendance overview](/319/attendance-overview.md): Attendance management is important to every organization; it can determine whether a business will be successful in the future. Monitoring attendance helps... - [Enable and manage manual punch requests](/336/enable-and-manage-manual-punch-requests.md): HRStop allows administrators to enable the Manual Punch Request feature, giving employees the option to request missing punches when they forget to clock in... - [Step-by-step guide to integrating a biometric device](/517/step-by-step-guide-to-integrating-a-biometric-device.md): Purpose Maintaining great attendance is crucial to ramping up workplace productivity. HRStop helps you achieve this by recording biometric punches in real... - [Biometric device: DAT file export](/519/biometric-device-dat-file-export.md): Purpose Some biometric devices store attendance data in a file instead of sending it directly to HRStop. This method is useful when your device does not... - [LOP report (employees)](/536/lop-report-employees.md): HRStop lets you view all your LOPs from the Main Panel so that you can better understand the deductions that will be made in your payroll and, if eligible,... - [Check biometric sync status](/663/check-biometric-sync-status.md): Purpose HRStop's Biometric Service Status feature helps administrators monitor the connectivity and performance of biometric attendance devices. This... - [Troubleshoot common biometric issues](/669/troubleshoot-common-biometric-issues.md): Purpose This article helps you identify and resolve common issues with biometric attendance devices integrated with HRStop. These issues may prevent punch... - [Set up Selfie Attendance](/996/set-up-selfie-attendance.md): Selfie Attendance adds an extra layer of verification to Mobile Based Attendance . When enabled, employees marking mobile attendance are asked to take a... - [Create 24x7 shifts](/1024/create-24x7-shifts.md): HRStop allows you to create 24x7 shifts to accommodate round-the-clock operations. These shifts can be configured to cover a full 24-hour cycle for roles... - [View detailed reports on punch sources](/1044/view-detailed-reports-on-punch-sources.md): Tracking the source of each attendance punch—whether through biometric devices, web, mobile apps, or manual entries—is important for maintaining... - [View and manage configured exceptions](/1045/view-and-manage-configured-exceptions.md): Once Web and Mobile Attendance Exceptions or Default Attendance Status Exceptions are configured, they appear on the Attendance Exception page as saved... - [Attendance: overview for employees](/1071/attendance-overview-for-employees.md): As an employee using HRStop, you can effortlessly track your attendance with detailed visibility into your daily and monthly records. The Attendance section... - [Shift change request process](/1074/shift-change-request-process.md): HRStop offers a Shift Change Request feature that allows employees to request changes to their assigned shifts with ease. Once enabled, both employees and... - [Geo Fencing overview](/1100/geo-fencing-overview.md): Geo Fencing is a feature that lets an organization restrict mobile attendance to specific approved geographic locations. Once configured, employees can only... - [Set first and last punch for attendance calculation](/1101/set-first-and-last-punch-for-attendance-calculation.md): HRStop allows administrators to define how employee attendance is calculated based on punch data. If you prefer to calculate attendance using only the first... - [Request a punch as an employee](/1121/request-a-punch-as-an-employee.md): You can submit a punch request in HRStop if you missed recording your attendance. Follow the steps below to complete the request: Log In Access your account... - [Set attendance rules based on shifts](/1123/set-attendance-rules-based-on-shifts.md): HRStop allows you to configure attendance rules specific to each shift. This feature provides flexibility to manage different policies for various work... - [Configure Web and Mobile Attendance exceptions](/1130/configure-web-and-mobile-attendance-exceptions.md): Web and Mobile Attendance Exceptions let you decide which employees or groups can use Web Attendance , Mobile Attendance , or both, even when those channels... - [Set default attendance status exceptions](/1139/set-default-attendance-status-exceptions.md): Every organization sets a Default Attendance Status at the company level, which decides how an employee's day is marked when they do not punch in through... - [Manage shift swap requests](/1151/manage-shift-swap-requests.md): HRStop makes it easy to request a shift swap with a colleague. Whether due to personal commitments or scheduling conflicts, the system allows you to request... - [View attendance status instead of working hours](/1163/view-attendance-status-instead-of-working-hours.md): If you'd prefer to view attendance records by status (Present/Absent) rather than total working hours, HRStop allows you to easily switch to a status-based... - [Why an attendance punch may reflect on the previous day](/1182/why-an-attendance-punch-may-reflect-on-the-previous-day.md): In certain cases, you may notice that an employee’s punch is recorded for the previous day instead of the current one. This is not an error but a result of... - [Understanding LOP or half-day status despite full-day work](/1204/understanding-lop-or-half-day-status-despite-full-day-work.md): Sometimes, an employee’s attendance may show as LOP (Loss of Pay) or Half-Day even though they worked the full day. This typically happens due to system... - [Retrieve geo coordinates for Geo Fencing setup](/1281/retrieve-geo-coordinates-for-geo-fencing-setup.md): Accurate Latitude and Longitude coordinates are the foundation of any effective Geo Fencing setup. Whether you are configuring boundaries for the first time... - [Manage punch times and total hours visibility on the main panel](/1306/manage-punch-times-and-total-hours-visibility-on-the-main-panel.md): HRStop offers flexible settings to help organizations control the visibility of attendance data on the main panel. Whether you want to show or hide punch... - [Define the start of the day in a shift](/1311/define-the-start-of-the-day-in-a-shift.md): HRStop allows you to set a custom Start of the Day for each shift. This helps accurately track attendance based on your organization’s policies. For... - [Modify weekends in an existing shift](/1312/modify-weekends-in-an-existing-shift.md): HRStop provides flexibility to update weekend settings for any existing shift. If your organization’s weekend policy has changed, you can easily modify the... - [View attendance counts](/1313/view-attendance-counts.md): HRStop provides administrators with a quick and clear snapshot of employee attendance data. This includes the number of employees who are present , absent ,... - [Export attendance data (including manual or regularized punches)](/1331/export-attendance-data-including-manual-or-regularized-punches.md): HRStop makes it easy to export attendance records, including manually added or regularized punches. This helps ensure you have complete and accurate data... - [Configure Geo Fencing for mobile attendance](/1422/configure-geo-fencing-for-mobile-attendance.md): Once Geo Fencing is activated for an organization, administrators can define the allowed geographic locations from where employees are permitted to mark... - [Analytics: Attendance](/1567/analytics-attendance.md): The Attendance Analytics section in HRStop offers a comprehensive set of reports to help HR teams and admins monitor and manage employee attendance behavior... - [Calculate employee attendance](/84/calculate-employee-attendance.md): HRStop lets you recalculate employee attendance based on the latest attendance rules configured in the system. This feature updates attendance statuses and... - [Import LOP reports for all employees](/199/import-lop-reports-for-all-employees.md): HRStop makes it easy for you, as an admin, to manage Loss of Pay (LOP) deductions by letting you bulk import LOP data during payroll processing. This... - [Difference between the attendance report and the LOP report](/537/difference-between-the-attendance-report-and-the-lop-report.md): HRStop provides two distinct reports to help organizations manage employee attendance and payroll accurately: Attendance Report and LOP (Loss of Pay) Report... - [Treat unapproved timesheets as LOP despite logged attendance](/1234/treat-unapproved-timesheets-as-lop-despite-logged-attendance.md): Managing employee attendance accurately is critical for ensuring proper payroll processing and maintaining organizational discipline. HRStop provides a... - [Manage payroll dates that span two calendar months](/1388/manage-payroll-dates-that-span-two-calendar-months.md): Managing payroll across two months can be a challenging task, especially in large organizations. HRStop simplifies this process with the "Two-Month... - [Enable and configure the On Duty module in HRStop](/1827/enable-and-configure-the-on-duty-module-in-hrstop.md): On Duty (OD) Leave is designed for employees who are away from the office for official purposes during regular working hours, such as: Attending client... - [Biometric integration options](/1756/biometric-integration-options.md): Purpose This article helps you understand the different ways you can integrate your biometric device with HRStop. Based on your device's capabilities, you... - [Biometric integration errors and how to fix them](/1757/biometric-integration-errors-and-how-to-fix-them.md): Purpose This article addresses technical integration errors that can prevent your biometric device from syncing with HRStop, even after configuration is... - [Troubleshooting: Attendance not reflecting for specific employees despite biometric punches](/1933/troubleshooting-attendance-not-reflecting-for-specific-employees-despite-biometric-punches.md): If attendance is reflecting for other employees but is missing for a specific employee, the most common reason is a mismatch in the employee's Enrollment... ### Work from home - [Apply work from home on behalf of employees](/61/apply-work-from-home-on-behalf-of-employees.md): As an admin, you can use HRStop to apply for Work From Home (WFH) on behalf of employees when needed—such as in cases where the employee is unable to access... - [Configure the Work from Home module](/1593/configure-the-work-from-home-module.md): The Work from Home (WFH) module allows organizations to manage and streamline remote work requests, approvals, and policies. This article guides you through... - [Define Work from Home attendance rules](/1594/define-work-from-home-attendance-rules.md): To ensure consistency and compliance with organizational attendance policies while employees work remotely, you can define specific attendance rules within... - [Schedule work from home for employees](/1595/schedule-work-from-home-for-employees.md): This feature allows HR/Admin users to schedule specific days as Work from Home (WFH) for employees based on their shift plans. Ideal for planning remote... - [Configure exceptions for work from home](/1596/configure-exceptions-for-work-from-home.md): Work from Home Exceptions allow you to override default settings or scheduled shifts for specific employees, dates, or roles—particularly useful for one-off... - [View work from home attendance shift cards](/1597/view-work-from-home-attendance-shift-cards.md): The Work from Home Attendance Shift Cards feature allows HR/Admins to view and download daily shift details for employees working remotely. These cards help... - [Apply for work from home (employee level)](/131/apply-for-work-from-home-employee-level.md): HRStop lets you apply for Work from Home (WFH) when you are unable to attend the office physically but can continue your tasks remotely. This functionality... ### Expense - [Generate expense reports: analytics](/110/generate-expense-reports-analytics.md): The Expense Analytics section in HRStop lets administrators and finance teams gain valuable insights into company-wide expenses. These reports help monitor... - [Manage payouts: expense reimbursements](/111/manage-payouts-expense-reimbursements.md): In HRStop, Payouts represent the total amount reimbursed by the company to employees for their approved expense claims. The system lets you not only trigger... - [Expense module settings](/112/expense-module-settings.md): The Expense module in HRStop is designed to help companies manage employee expense reporting efficiently and according to their internal policies. You have... - [Add and assign an expense category](/113/add-and-assign-an-expense-category.md): HRStop lets you define and manage expense categories to streamline how employee reimbursements are submitted, reviewed, and processed. In addition to adding... - [Expense approval (manager level)](/114/expense-approval-manager-level.md): HRStop lets you, as a reporting manager, efficiently review, approve, or reject expense claims submitted by employees within your reporting line. This... - [File an expense (employee level)](/116/file-an-expense-employee-level.md): HRStop lets you easily file expense reports using predefined categories set by your admin. Once submitted, the expense report is sent to the designated... - [Expense approval (admin level)](/117/expense-approval-admin-level.md): In HRStop, once employees or admins raise an expense report, it enters an approval workflow . As an admin, you have full control over reviewing and taking... - [Create an expense report (admin level)](/155/create-an-expense-report-admin-level.md): In HRStop, you, as an administrator, can raise expense reports on behalf of employees. This is helpful when employees are unable to submit claims themselves... - [Expense overview](/282/expense-overview.md): HRStop’s Expense Module helps employees easily raise expense claims related to their tasks, while allowing managers and admins to review, approve, and... - [Expense advance](/432/expense-advance.md): The Expense Advance feature in HRStop allows employees and admins to raise and manage advance fund requests before incurring any official expenses. This... - [Set limits on expense categories by employee bands or grades](/1552/set-limits-on-expense-categories-by-employee-bands-or-grades.md): HRStop lets you define expense limits based on employee bands or levels (such as Junior, Mid-level, Senior, etc.). This ensures that employees can only... - [Export line-item details of an expense report](/1553/export-line-item-details-of-an-expense-report.md): Exporting line-item details of an expense report helps HR and finance teams analyze, audit, and store individual expense claims submitted by employees.... - [Use carousel preview to review multiple expense bills](/1554/use-carousel-preview-to-review-multiple-expense-bills.md): HRStop offers a convenient Carousel Preview feature that allows administrators and approvers to quickly review multiple bills or receipts submitted as part... ### Settings - [Set up your company](/164/set-up-your-company.md): HRStop lets you, as an admin, configure your company details so that you can use the software efficiently. This helps you configure your company's HR... - [General settings](/165/general-settings.md): Purpose This article explains how to access and update your organization’s General Settings in HRStop. The General Settings page lets you, as an... - [Employee profile](/166/employee-profile.md): HRStop lets you, as an admin, manage what employees see and can access on their profiles. Follow these steps to configure employee profile settings:... - [Payroll settings](/167/payroll-settings.md): HRStop lets you, as an admin, configure and manage your company's payroll settings, with various options to customize the system to your needs. Payroll is a... - [Security settings](/174/security-settings.md): HRStop lets you, as an admin, manage, control and edit allowed IP addresses and user permissions. You can also manage admin permissions for different... - [Settings overview](/326/settings-overview.md): This module helps you configure the system according to your company’s rules and policies. With options ranging from company setup to module configurations... - [Configure workflow rules](/434/configure-workflow-rules.md): HRStop lets you configure the system’s workflow rules. These rules guide the procedure of applying, managing and approving the processes related to the... - [Google Calendar synchronisation](/484/google-calendar-synchronisation.md): HRStop lets you synchronize the employee leave calendar with Google Calendar. Follow the steps below to set up the required configurations: Create a service... - [Set up multiple legal entities (multi-company or multi-entity setup)](/548/set-up-multiple-legal-entities-multi-company-or-multi-entity-setup.md): Purpose This article explains how to set up and manage multiple legal entities within a single HRStop instance. This feature is designed for organizations... - [Manage email alerts and notifications](/580/manage-email-alerts-and-notifications.md): HRStop lets you configure notification settings to manage mail alerts for various events. The super admin or admin (or anyone with permission for the... - [Procure additional users](/585/procure-additional-users.md): HRStop lets the super admin or admin (or anyone with permission for the Settings module) view subscription and invoice details. You can view your current... - [Manage document categories (admin)](/606/manage-document-categories-admin.md): HRStop lets you upload employees’ documents. Employees can also upload their required documents. Create document categories in your HRStop portal so that... - [Add or create locations (branches or offices) in HRStop](/997/add-or-create-locations-branches-or-offices-in-hrstop.md): Purpose This article explains how to add or create new locations, branches, or offices within HRStop. Adding multiple locations allows organizations to... - [Enable birthday wish notifications](/1057/enable-birthday-wish-notifications.md): Step 1 (i) Navigate to the Control Panel (ii) Click Settings → Notification Step 2 (i) On the Notification page, search for Birthday wishes . (ii) Enable... - [Learn more about Slack](/1061/learn-more-about-slack.md): Why integrate with Slack? Collaborating on Slack? Streamline your HR workflow effortlessly! Connect HRStop with Slack to receive notifications in your... - [Enable notifications for expenses filed and approved/rejected](/1222/enable-notifications-for-expenses-filed-and-approved-rejected.md): To enable notifications for expenses filed and approved/rejected, follow these steps: Navigate to Control Panel : Go to the Control Panel in your... - [Adjust the priority ranking of bands/grades](/1379/adjust-the-priority-ranking-of-bands-grades.md): If you need to adjust the priority ranking of bands/grades, the process is straightforward and can be done with just a few simple steps. This article guides... - [Check and manage your company's suppression list](/1411/check-and-manage-your-company-s-suppression-list.md): A common reason for not receiving email notifications from HRStop could be that your email address has been added to the Suppression List . This list... - [Troubleshoot Slack integration](/1420/troubleshoot-slack-integration.md): If you are experiencing issues with receiving notifications on Slack after integration with HRStop, follow the troubleshooting steps below. 1. Understanding... - [Change your organization name in HRStop](/1793/change-your-organization-name-in-hrstop.md): Organizations often need to change their company name due to mergers, acquisitions, rebranding, or compliance requirements . Such updates are not just... - [Add business units in HRStop](/1811/add-business-units-in-hrstop.md): Purpose This article explains how to add and manage Business Units in HRStop. A Business Unit represents a logical division or vertical within a single... - [Expense module settings](/112/expense-module-settings.md): The Expense module in HRStop is designed to help companies manage employee expense reporting efficiently and according to their internal policies. You have... - [Settings: Enable the Helpdesk module](/314/settings-enable-the-helpdesk-module.md): The Helpdesk module in HRStop allows employees to raise internal queries, track their resolution, and enables HR or support teams to manage and resolve... - [Add Memo notification](/584/add-memo-notification.md): HRStop lets the super admin or admin (or anyone with permission for the Settings module) enable or disable the ‘ Mail alerts ’ facility for ‘ Memo ’. As an... - [Enable digital business cards](/1009/enable-digital-business-cards.md): Enable digital business cards Click the "Control Panel" link. Click "Settings". Click "Modules". Click "Enable Digital Business Card". Once you have enabled... - [Enable dual approval in leaves](/1023/enable-dual-approval-in-leaves.md): Dual approval ensures a leave request goes through two levels of validation—typically first by the reporting manager, then by the HR/Admin. This provides... - [Check and set your payslip password](/1043/check-and-set-your-payslip-password.md): Whether you're a business owner or an HR professional, ensuring the security of payslips is crucial. If you want to set a password for your payslips in... - [Enable comp-off credit requests for half day, quarter day and full day](/1186/enable-comp-off-credit-requests-for-half-day-quarter-day-and-full-day.md): Make Comp-Off credit requests more flexible by allowing employees to request credits for partial days—Half Day, Quarter Day, or Full Day. This helps in... - [Set the expiration period for compensatory off days](/1303/set-the-expiration-period-for-compensatory-off-days.md): To ensure compensatory off days are utilized within a specific timeframe, you can set an expiration period in your system settings. This feature allows you... - [Set up Pay Later for hold cases](/1387/set-up-pay-later-for-hold-cases.md): Follow these steps to enable the Pay Status setting: Enable the setting: Navigate to Control Panel → Settings and enable the option " Enable Pay Status... - [Configure the automatic notice period](/1425/configure-the-automatic-notice-period.md): The introduction of the Automatic Notice Period Update feature marks a significant step toward improving HR efficiency and accuracy. By automating this... - [Configure peer acknowledgement for leave requests](/1526/configure-peer-acknowledgement-for-leave-requests.md): Peer acknowledgement allows employees' leave applications to be visible to or acknowledged by their peers, helping teams stay informed of each other’s... - [Asset management settings](/1533/asset-management-settings.md): The Assets module in HRStop helps organizations manage, assign, and track both physical and digital assets . Before using it, you must enable the module and... - [Leave eligibility based on service status and experience](/1540/leave-eligibility-based-on-service-status-and-experience.md): In many organizations, not all employees are immediately eligible for every type of leave. HRStop enables organizations to enforce leave policies by... - [Administrator access and permissions: overview](/217/administrator-access-and-permissions-overview.md): Administrator Access allows organizations to securely delegate Control Panel access to authorized employees without making them the Super User. Depending on... - [Grant administrator access](/1102/grant-administrator-access.md): Purpose This article explains how to grant administrator-level permissions to an employee (for example, a Vice President, Department Head, or Senior HR)... - [Restrict administrator access by location](/1808/restrict-administrator-access-by-location.md): Purpose This article explains how to assign admin permissions to employees based on specific locations within HRStop. This feature helps multi-location... - [Restrict administrator access by legal entity](/1809/restrict-administrator-access-by-legal-entity.md): Purpose This article explains how to assign admin permissions based on specific legal entities within HRStop. This feature is particularly useful for... - [Restrict administrator access by business unit](/1810/restrict-administrator-access-by-business-unit.md): Purpose This article explains how to assign admin permissions to employees based on Business Units within HRStop. A Business Unit represents a logical... - [Understanding Super User (Super Admin) and Administrator roles and permissions](/1949/understanding-super-user-super-admin-and-administrator-roles-and-permissions.md): Understanding the distinction between the Super User (also referred to as the Super Admin) and an Administrator is important when managing administrative... - [Administrator permission best practices](/1950/administrator-permission-best-practices.md): Administrator permissions provide powerful access to organizational data and system configuration. Assigning these permissions thoughtfully helps maintain... - [Troubleshooting Administrator access issues](/1951/troubleshooting-administrator-access-issues.md): This article helps you resolve the most common issues encountered while granting or using Administrator access. If the issue persists after reviewing the... ### Training - [Training configuration](/168/training-configuration.md): Training emphasises the effective use of technology to ensure a competitive edge in the market. To make broad development easy, HRStop lets you update... - [View training](/169/view-training.md): Training emphasises the effective use of technology to ensure a competitive edge in the market. To make broad development easy, HRStop lets you update... - [Training overview](/280/training-overview.md): Training is a program that helps employees learn specific knowledge or skills to improve performance in their current roles. It also gives the employer an... - [Training: employee services](/281/training-employee-services.md): HRStop lets you apply for training defined in your company and view upcoming training in a calendar view. After you apply for training, the admin must... ### Analytics - [Analytics: overview](/176/analytics-overview.md): The Analytics module in HRStop serves as a centralized reporting hub that offers real-time, exportable data across multiple HR functions. This helps HR... - [Work from home analytics](/284/work-from-home-analytics.md): As an admin, you can view work from home analytics, which offer a summary view of all the work from home requests raised by employees (whether approved or... - [On duty analytics](/285/on-duty-analytics.md): As an admin, you can view analytics of on duty leaves , which offer a summary view of all the on duty requests raised by employees (whether approved or... - [Understanding the attrition report](/1196/understanding-the-attrition-report.md): Here is a detailed explanation of the concept used in the attrition report: When you view the attrition report page for January, you may see a count of 258... - [Attrition report](/1197/attrition-report.md): An attrition report is a detailed analysis that captures and examines the rate of employee departures over a specific period. This report includes a range... - [Download the organizational chart](/1254/download-the-organizational-chart.md): Organizational chart overview: An organizational chart is a graphical representation of the structure of the organization, making it easy to see the... - [Access the audited update reports](/1522/access-the-audited-update-reports.md): HRStop lets you track all changes made to employee details—like department moves, job title changes, or transfers—through the Audited Update Reports . These... - [Analytics: Engagement](/1591/analytics-engagement.md): The Analytics: Engagement module provides insights into how actively your workforce is participating in engagement activities such as surveys and mood... - [Notifications in Helpdesk](/1592/notifications-in-helpdesk.md): The Helpdesk module in HRStop ensures that employees, agents, and administrators stay informed at every stage of the ticket lifecycle. To achieve this, the... - [Favourite Reports – overview and access guide](/1904/favourite-reports-overview-and-access-guide.md): What are Favourite Reports in HRStop? Favourite Reports is a productivity feature available under Control Panel → Analytics that allows administrators to... - [Generate expense reports: analytics](/110/generate-expense-reports-analytics.md): The Expense Analytics section in HRStop lets administrators and finance teams gain valuable insights into company-wide expenses. These reports help monitor... - [Analytics: Attendance](/1567/analytics-attendance.md): The Attendance Analytics section in HRStop offers a comprehensive set of reports to help HR teams and admins monitor and manage employee attendance behavior... - [Analytics: Leaves](/1568/analytics-leaves.md): The Leaves Analytics module in HRStop enables HR and Admin teams to track, analyze, and manage leave-related data efficiently. It provides comprehensive... - [Analytics: Employees](/1589/analytics-employees.md): The Employees section under Analytics provides an extensive suite of reports to help organizations monitor, evaluate, and make informed decisions about... ### Helpdesk - [Manage tickets](/308/manage-tickets.md): The Tickets Dashboard in HRStop is the workspace where admins and assigned agents (users) can efficiently track, manage, and resolve internal employee... - [Canned messages in Helpdesk](/309/canned-messages-in-helpdesk.md): Canned Messages are predefined responses created by Admins or Agents to quickly respond to recurring queries without typing the same response repeatedly.... - [Raise a ticket on behalf of an employee](/310/raise-a-ticket-on-behalf-of-an-employee.md): Admins may need to raise tickets on behalf of employees who are unavailable, non-technical, or new to the system. This ensures no concern goes unrecorded.... - [Create ticket categories](/311/create-ticket-categories.md): Ticket categories play a crucial role in organizing and routing internal employee queries to the appropriate teams. Each category can be uniquely configured... - [Settings: Enable the Helpdesk module](/314/settings-enable-the-helpdesk-module.md): The Helpdesk module in HRStop allows employees to raise internal queries, track their resolution, and enables HR or support teams to manage and resolve... - [Raise a ticket as an employee](/315/raise-a-ticket-as-an-employee.md): The Helpdesk module lets you raise internal issues or requests directly—such as technical problems, HR policy doubts and payroll queries—ensuring they are... - [Restrict ticket overdue days against weekends and holidays](/587/restrict-ticket-overdue-days-against-weekends-and-holidays.md): In HRStop, admins can configure the Helpdesk module to ensure that ticket overdue days are not counted against weekends and holidays. This helps maintain... - [Visibility of Helpdesk categories](/1342/visibility-of-helpdesk-categories.md): The Visibility Settings in the Helpdesk module allow admins to control which employees can view and raise tickets under specific categories. This ensures... - [Create and configure a feedback form in HRStop Helpdesk](/1804/create-and-configure-a-feedback-form-in-hrstop-helpdesk.md): HRStop lets you create customized feedback forms in the Helpdesk module to capture employee satisfaction and comments for various categories. This feature... - [Helpdesk module tutorial](/1806/helpdesk-module-tutorial.md): Purpose The Helpdesk module in HRStop enables organizations to streamline employee issue management in a structured and transparent way. It allows employees... - [Notifications in Helpdesk](/1592/notifications-in-helpdesk.md): The Helpdesk module in HRStop ensures that employees, agents, and administrators stay informed at every stage of the ticket lifecycle. To achieve this, the... ### Engagement - [Add a survey](/320/add-a-survey.md): Purpose Surveys in HRStop are used to gather structured feedback from employees on topics like engagement, culture, policies, or leadership. Surveys can be... - [Manage surveys](/321/manage-surveys.md): Purpose The Survey Management Dashboard in HRStop allows admins to monitor live survey activity, measure employee engagement, and evaluate insights from... - [Add a quiz](/322/add-a-quiz.md): Purpose The Quiz feature in HRStop helps HRs and team leads engage employees through knowledge tests, pulse checks, training feedback, or fun trivia.... - [Manage quizzes](/323/manage-quizzes.md): Purpose Once quizzes are created and launched, admins and quiz managers need tools to track performance, analyze participation, close the quiz, or replicate... - [Engagement overview](/328/engagement-overview.md): Companies often ignore employee–management engagement, which costs them a great opportunity to build a better work culture and employee loyalty. HRStop... - [Manage reward categories](/1369/manage-reward-categories.md): Purpose Reward Categories help HR teams define types of rewards and assign value per point for each category. Categories also support customization based on... - [Delete a reward category](/1370/delete-a-reward-category.md): Visit https://meraki.HRStop.com/ControlPanel/Settings/RewardCategory#. . Click the "Control Panel" link. Click the "Settings" link. Click "Engagement".... - [Enable the Organizational Mood feature](/1407/enable-the-organizational-mood-feature.md): The Organizational Mood feature in HRStop is designed to foster better engagement and improve workplace satisfaction by allowing employees to share their... - [Enable the Engagement module](/1570/enable-the-engagement-module.md): Purpose To activate the Employee Engagement Suite in HRStop, which includes: Surveys (gather feedback from employees) Quizzes (conduct knowledge checks or... - [Configure engagement settings](/1571/configure-engagement-settings.md): Purpose The Engagement Settings page lets you: Enable features like Organizational Mood Tracking Set up Reward Entitlement Rules (e.g., punctuality,... - [Manage reward points](/1572/manage-reward-points.md): Purpose The Reward Points system in HRStop helps companies track, credit, adjust, and redeem points earned by employees through engagement activities such... - [Organizational Mood](/1573/organizational-mood.md): Purpose The Organizational Mood feature allows employees to regularly share how they feel at work using simple, anonymous inputs. This helps HR teams and... - [Award category – creation and assignment](/1574/award-category-creation-and-assignment.md): Purpose The Awards Module allows organizations to recognize and celebrate employees through structured or ad-hoc award programs. Categories define the... - [Understand participation analytics in quizzes & surveys](/1575/understand-participation-analytics-in-quizzes-surveys.md): Purpose Participation analytics in HRStop’s Engagement module allows Admins and HR teams to track employee involvement , identify gaps in engagement , and... - [Create a recognition campaign with awards + rewards](/1576/create-a-recognition-campaign-with-awards-rewards.md): Purpose A Recognition Campaign in HRStop combines the strengths of Awards (public acknowledgments) and Rewards (points-based incentives) to boost employee... - [Analytics: Engagement](/1591/analytics-engagement.md): The Analytics: Engagement module provides insights into how actively your workforce is participating in engagement activities such as surveys and mood... ### Troubleshooting - [Why an attendance punch may reflect on the previous day](/1182/why-an-attendance-punch-may-reflect-on-the-previous-day.md): In certain cases, you may notice that an employee’s punch is recorded for the previous day instead of the current one. This is not an error but a result of... ### Implementation Guide - [Step-by-step guide to integrating a biometric device](/517/step-by-step-guide-to-integrating-a-biometric-device.md): Purpose Maintaining great attendance is crucial to ramping up workplace productivity. HRStop helps you achieve this by recording biometric punches in real... ### Change Log / Newsletter - [Annual newsletter 2021](/680/annual-newsletter-2021.md): Stay up to date with the changes made in HRStop from January to December 2020. HRStop.com Annual Newsletter FY 2020-21 We hope this letter finds you in good... - [Annual newsletter 2.0](/689/annual-newsletter-2-0.md): Stay up to date with the changes made in HRStop from January to December 2020. Annual newsletter FY 2020-21 We have been working really hard to deliver the... ### Webinars - [Webinar process flow](/681/webinar-process-flow.md): Before getting into the details of the webinar process flow, you need to know what a webinar is and why we conduct them. What? A webinar is a live event... - [August 2022](/682/august-2022.md): We conduct webinar sessions in which we discuss specific modules and give you in-depth training on the tool in one hour. Webinar (25/08/2022): A few webinar... - [September 2022](/684/september-2022.md): We conduct webinar sessions in which we discuss specific modules and give you in-depth training on the tool in one hour. Webinar (01/09/2022): Control Panel... - [October 2022](/686/october-2022.md): We conduct webinar sessions in which we discuss specific modules and give you in-depth training on the tool in one hour. Upcoming webinars Webinar... ### Digital Signature - [Digital signature](/693/digital-signature.md): We live in a world where carrying out daily business and personal activities is becoming easy and smooth. In an era where digital signatures are embraced... ### Mobile - [Install the mobile app](/965/install-the-mobile-app.md): HRStop is available on mobile for Android as well as iOS platforms. To use the mobile app, install it from the respective app store: Android :... - [Log in to the mobile app](/966/log-in-to-the-mobile-app.md): HRStop supports multiple methods for logging in to the mobile app: Log in via form Log in via Google Log in via Microsoft Log in via Apple ID However, you... - [Log in to the mobile app via form](/967/log-in-to-the-mobile-app-via-form.md): HRStop supports multiple methods for logging in to the mobile app. If your company admin has enabled login via form, follow these steps: Enter your email.... - [Log in to the mobile app via Google](/968/log-in-to-the-mobile-app-via-google.md): HRStop supports multiple methods for logging in to the mobile app. If your company admin has enabled login via Google, follow these steps: Enter your... - [Log in to the mobile app via Microsoft](/969/log-in-to-the-mobile-app-via-microsoft.md): HRStop supports multiple methods for logging in to the mobile app. If your company admin has enabled login via Microsoft, follow these steps: Enter your... - [Log in to the mobile app via Apple ID](/970/log-in-to-the-mobile-app-via-apple-id.md): HRStop supports multiple methods for logging in to the mobile app. If you are an iOS (iPhone) user, follow these steps: Enter your company domain in the... - [HRStop mobile app guide and features](/1405/hrstop-mobile-app-guide-and-features.md): The HRStop Mobile App brings HR management to your fingertips, allowing employees and managers to access critical features on the go, ensuring productivity... - [Trusted device verification](/1946/trusted-device-verification.md): Trusted Device Verification is a security enhancement available in the HRStop Mobile App. When an employee logs in to the HRStop Mobile App for the first... - [Reset an employee's trusted device](/1947/reset-an-employee-s-trusted-device.md): If an employee loses, damages or replaces their mobile phone, the existing bound device must be reset before the employee can use the HRStop Mobile App on a... ### Digital Business Card - [Enable digital business cards](/1009/enable-digital-business-cards.md): Enable digital business cards Click the "Control Panel" link. Click "Settings". Click "Modules". Click "Enable Digital Business Card". Once you have enabled... - [What is a digital business card](/1064/what-is-a-digital-business-card.md): The Digital Business Card feature in the ‘My Home’ module introduces a modern, efficient, and eco-friendly way to share professional contact information.... ### Main Panel Activities - [Approve attendance requests (reporting manager)](/103/approve-attendance-requests-reporting-manager.md): HRStop lets you, as a manager, approve/reject attendance requests. Employees submit attendance requests through Employee Self Service. You can easily... - [Expense approval (manager level)](/114/expense-approval-manager-level.md): HRStop lets you, as a reporting manager, efficiently review, approve, or reject expense claims submitted by employees within your reporting line. This... - [File an expense (employee level)](/116/file-an-expense-employee-level.md): HRStop lets you easily file expense reports using predefined categories set by your admin. Once submitted, the expense report is sent to the designated... - [On duty (employee level)](/239/on-duty-employee-level.md): If you're working outside the office for official reasons like client meetings or training, you can apply for On Duty leave in HRStop. Here’s how to do it:... - [Raise a ticket as an employee](/315/raise-a-ticket-as-an-employee.md): The Helpdesk module lets you raise internal issues or requests directly—such as technical problems, HR policy doubts and payroll queries—ensuring they are... - [Update profile information (employee)](/566/update-profile-information-employee.md): HRStop lets you update your personal and professional information as needed. These updates ensure that the system reflects accurate and up-to-date employee... - [Upload documents (employee)](/567/upload-documents-employee.md): HRStop lets you upload important documents directly to the system for organizational records. Follow the steps below to upload your documents: Steps to... - [Delete pending leaves (employee)](/573/delete-pending-leaves-employee.md): In HRStop, you can manage your own leave records, including the ability to delete pending leave requests that are no longer valid or needed. This is... - [Declare investments from the Main Panel](/842/declare-investments-from-the-main-panel.md): As we enter the financial year 2023-2024, you need to start declaring your investments in the portal. HRStop allows you to manage investment declarations.... - [ESS: view a payslip](/978/ess-view-a-payslip.md): ESS: How to view a payslip Click "Dashboard". Click "Compensation". Click "My Compensation". Click the "My Payslips/ Paystubs" tab in My Compensation. Here... - [Request a punch as an employee](/1121/request-a-punch-as-an-employee.md): You can submit a punch request in HRStop if you missed recording your attendance. Follow the steps below to complete the request: Log In Access your account... - [Fill in timesheets from the Employee Panel or Main Panel](/1178/fill-in-timesheets-from-the-employee-panel-or-main-panel.md): Overview Employees in HRStop can submit their daily or weekly timesheets directly from their portal. This ensures accurate project tracking, billing, and... ### Transcription - [Assets settings (general and configure)](/1784/assets-settings-general-and-configure.md): This article covers assets (resources such as laptops, phones, or other company property assigned to employees). First, look at the settings (configuration... - [Create an asset category](/1785/create-an-asset-category.md): This article covers the assets module (feature used to manage company assets). To open the assets module, go to the control panel (main dashboard for system... - [Add and import assets](/1786/add-and-import-assets.md): This article explains how to add an asset (company resource like a laptop, phone, etc.) to the system using the Add Asset option (feature to manually... - [Manage assets](/1788/manage-assets-2.md): This article explains how to manage assets in the system. Navigate to the control panel (main dashboard for system settings) . From the control panel, go to... ### AI Agent - [HRStop WhatsApp AI Agent – overview and access guide](/1899/hrstop-whatsapp-ai-agent-overview-and-access-guide.md): What is HRStop WhatsApp AI Agent HRStop WhatsApp AI Agent enables employees to access routine HR information instantly through WhatsApp. Employees do not... - [HRStop WhatsApp AI Agent complete command list](/1901/hrstop-whatsapp-ai-agent-complete-command-list.md): Introduction This article provides the complete and updated list of commands supported by HRStop WhatsApp AI Agent. Employees can either type predefined... ### HRStop Connect - [What is HRStop Connect?](/1906/what-is-hrstop-connect.md): Overview HRStop Connect is an in-app launcher that allows employees to quickly access internal and external applications directly from HRStop. Once enabled,... - [How to enable HRStop Connect](/1907/how-to-enable-hrstop-connect.md): HRStop Connect must be enabled before administrators can configure and publish application shortcuts for employees. Once enabled, HRStop Connect allows... - [How to add an app shortcut in HRStop Connect](/1908/how-to-add-an-app-shortcut-in-hrstop-connect.md): After enabling HRStop Connect, administrators can add application shortcuts that employees will see in the HRStop Connect launcher. Each shortcut represents... - [Managing app visibility in HRStop Connect](/1909/managing-app-visibility-in-hrstop-connect.md): When creating or editing an app shortcut in HRStop Connect, administrators can decide which employees should see the app in the HRStop Connect launcher .... - [Publishing and managing apps in HRStop Connect](/1910/publishing-and-managing-apps-in-hrstop-connect.md): After creating an app shortcut in HRStop Connect, administrators can control whether the app should be visible to employees. This is managed using the... - [How employees access apps using HRStop Connect](/1911/how-employees-access-apps-using-hrstop-connect.md): HRStop Connect provides employees with a convenient way to access commonly used applications directly from HRStop. Employees can open the HRStop Connect... - [Previewing apps before publishing in HRStop Connect](/1912/previewing-apps-before-publishing-in-hrstop-connect.md): Before making apps visible to employees, administrators can use the Preview option in HRStop Connect to see how the applications will appear in the...