HRStop supports three channels for attendance capture: Biometric, Web, and Mobile. Biometric is the default channel and is configured through separate biometric machine setup. Web and Mobile attendance are managed from the Configure Attendance settings page.
Mobile Based Attendance lets employees mark attendance from the HRStop mobile app. When mobile attendance is enabled, employees can punch in and punch out from their phones, and the system automatically captures the location coordinates of each punch. This automatic location capture is called Geo Tagging, and it is available by default with mobile attendance.
This article is meant for administrators who want to enable mobile based attendance for their organization.
When to Use Mobile Based Attendance
Mobile based attendance is useful in the following situations:
- Field teams who spend most of their time outside the office, such as sales representatives, service engineers, or delivery staff.
- Remote or hybrid workforces where employees may not always have desktop access to mark web attendance.
- Organizations without biometric infrastructure at every location or branch.
- Multi location businesses where centralized biometric setup is not feasible, and web attendance alone is not enough.
Step by Step Instructions
Navigation Path: Control Panel > Settings > Attendance > Configure
You must have administrator permissions on the Settings module to access this page.
Step 1: Enable the Attendance Module
- Go to Control Panel > Settings > Attendance > Configure Attendance.
- Tick the checkbox for Enable Attendance Module.
This activates attendance tracking across the portal.
Step 2: Confirm Mobile Attendance is Active
Scroll down to the Mobile Attendance section on the same page.
- Ensure the Disable Mobile based attendance checkbox is left unticked.
- When this checkbox is not ticked, mobile attendance is active and the punch button appears in the HRStop mobile app for employees.
- If the checkbox is ticked, mobile attendance is disabled and the punch button is hidden from the mobile app.
Related Configurations
Mobile based attendance works alongside the following features. Each is optional and configured separately.
- Attendance Exceptions. Control which employees, departments, or designations can use Web or Mobile attendance, and set default attendance status for specific groups. Refer to Configure Web and Mobile Attendance Exceptions.
- Geo Fencing. Restrict mobile attendance to approved geographic locations, so employees can only punch in from within defined coordinates. Refer to Configure Geo Fencing for Mobile Attendance. Geo Fencing is an add on feature and needs to be enabled by the HRStop team before it can be configured.
- Selfie Attendance. Capture a selfie with each mobile punch for identity verification. Selfie Attendance is an add on feature. Raise a request with HRStop support to have it enabled for your organization. Refer to Set Up Selfie Attendance.
- Trusted Device Verification. Restrict HRStop mobile app login to devices registered with HRStop. Since the mobile app is used for attendance punches, this indirectly controls which devices employees can use to mark mobile attendance. Refer to Trusted Device Verification.
Where It Reflects
Once mobile based attendance is enabled:
- Employees see the punch in and punch out option in the HRStop mobile app.
- Every mobile punch is Geo Tagged with the employee's latitude and longitude at the time of punch.
- Reporting managers and HR can view punch details, including location, from the employee's attendance record in the web app.
- The Geo Tagged coordinates can be plotted on Google Maps directly from the attendance summary.
Important Notes
- Disabling Mobile attendance only removes the punch option from the mobile app. It does not affect Web attendance or Biometric attendance, both of which continue to work as configured.
- Geo Tagging is automatic and cannot be turned off separately when mobile attendance is active. If you want to restrict punches to specific approved locations rather than just tagging them, configure Geo Fencing.
- Changes to attendance settings take effect immediately for all employees, unless exceptions have been configured for specific groups or individuals.