HRStop

How-to

View and apply for leave (employee level)

Last updated May 19, 2025 · Tushar Agarwal

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You can apply for different types of leave directly from your HRStop portal. The system offers multiple options, including regular leave, optional holidays, compensatory offs, on-duty requests, and work-from-home applications.

How to apply for leave

  1. Navigate to Main Panel → Leaves → View/Apply.
  2. On this page, you'll find:
    • Your current leave balance
    • Entitled, Credited, and Availed leave counts
  3. To apply for leave:
    • Go to the Apply tab.
    • Select the Leave Type (e.g., Casual, Sick).
    • Choose the Leave Period (From and To dates).
    • View any specific rules/policies associated with the selected leave type.
    • Enter the Reason for the leave.
    • Click Submit.
  4. All your leave applications appear in the My Leaves section with their respective statuses:
    Approved | Pending | Rejected

Additional leave options

Optional holidays

  • Navigate to the Optional Holiday tab (visible only if your company has enabled it).
  • Select the Holiday and Date.
  • Submit your application.

Compensatory off (credit request)

  • Go to Leaves → View/Apply → Credit Request.
  • Select the Credit Type (e.g., Comp Off).
  • Choose Half Day / Full Day.
  • Enter the Date worked (holiday/weekend).
  • Provide the Reason and submit.

On-duty requests

  • Select the On Duty tab.
  • Enter the Start Date and End Date.
  • Choose options to skip present days, week offs, or holidays, if required.
  • Attach a supporting File (if applicable).
  • Submit the request.

Work from home

  • Click the Work From Home tab.
  • Select the Duration.
  • Choose options to skip week offs or holidays.
  • Enter the Reason and attach a File, if needed.
  • Submit the application.

Leaves calendar

  • View all your applied leaves in a calendar format.
  • Statuses are color-coded:
    • Green - Approved
    • Grey - Pending
    • Red - Rejected
    • Blue - Forwarded

Frequently asked questions

Can I cancel a leave after applying for it?

Yes, but you can cancel/delete a leave only if it is still in pending status.

Steps to cancel a pending leave

  1. Navigate to Leaves → View/Apply.
  2. Scroll to the My Leaves section.
  3. Locate the leave entry marked as Pending.
  4. Click the Delete option next to it.

Note: If the leave is already Approved, you won’t be able to cancel it yourself. Contact your manager or admin if you need to cancel it.

Why can’t I see the Optional Holiday tab?

The Optional Holiday tab is visible only if your organization has enabled this feature in the leave policy.

=> If this tab is not visible to you:

  • Check with your HR/Admin to confirm whether the optional holiday module is active in your company.
  • If the policy is active, you can find the tab under Leaves → Optional Holiday.
Can I apply for a half-day leave?

Yes, employees can apply for half-day leaves depending on the leave type and policy configured by the admin.

To apply for a half-day leave

  1. Go to Leaves → View/Apply.
  2. Select the Leave Type.
  3. Choose the Date and specify the Duration as Half Day.
  4. Enter the Reason and click Submit.

=> Note: Some leave types may not support half-day applications. Refer to the rules shown on the screen while selecting the leave type.

Where can I check the status of my applied leave?

All applied leaves and their current statuses are visible in the My Leaves section.

To view leave status

  1. Navigate to Leaves → View/Apply.
  2. Go to the My Leaves tab.
  3. You can see a list of leave requests along with their statuses:
    • Approved
    • Pending
    • Rejected

You can also view them on the Leaves Calendar, which uses color-coded statuses for quick reference.

What should I do if I worked on a holiday and need a compensatory off?

You can raise a Credit Request to apply for a compensatory off if you've worked on a weekend or public holiday.

Steps to apply for compensatory off

  1. Go to Leaves → View/ Apply.
  2. Click the Credit Request or Compensatory Off tab.
  3. Select the Credit Type (e.g., Comp Off).
  4. Choose Half Day or Full Day.
  5. Enter the date you worked and the reason.
  6. Upload a file/proof if required.
  7. Click Submit.

Once submitted, you can monitor the request status under the same section.