Employee self-registration – setup, registration and approval process

Overview

The Employee Self Registration feature allows employees to create their own HRStop login credentials without requiring an administrator to manually create their account first.

When enabled, employees can register themselves using the organization's HRStop portal URL. However, an administrator must approve the registration request before the employee can access the system.

Enable Employee Self Registration

Before employees can register themselves, the feature must be enabled within the HRStop account.

Navigation path: Control Panel → Settings → Modules

Steps

1. Log in to HRStop with an administrator account.
2. Navigate to Control Panel → Settings → Modules.
3. Locate the option Enable Employee Self Registration.
4. Enable the setting.
5. Click Update to save the changes.

Note: Only users with access to the Settings module can modify this configuration.

How employees can register themselves

Once Employee Self Registration has been enabled, employees can create their own registration request.

1. Open the organization's HRStop login URL.
2. Click the Register link on the login page.
3. Enter the required details:
   • Full Name
   • Email Address
   • Mobile Number
   • Password
4. Click Register.

The registration request is submitted for administrator approval.

Important: Employees cannot access HRStop immediately after registration. Administrator approval is mandatory before login access is granted.

Approving employee registration requests

After an employee submits a registration request, administrators must review and approve the request.

Navigation path: Control Panel → Employees → View/Add

1. Log in as an administrator.
2. Navigate to Control Panel → Employees → View/Add.
3. Above the employee listing section, locate the Pending Users count.
4. Click Pending Users.
5. Review the registration request.
6. Approve or reject the request as required.

Once approved, the employee can log in using the credentials created during registration.

Employee login after approval

After the registration request is approved:

1. Open the HRStop login page.
2. Enter the registered Email ID and Password.
3. Click Sign In.

The employee can now access the HRStop account.