Add and assign an asset

HRStop lets you define, manage, and track company assets, including detailed descriptions and assignments. You can:

• Add individual assets
• Assign assets to employees
• Request returns
• Import assets in bulk using the Import option

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Two ways to add assets

HRStop gives you two options to add assets:

1. Add Asset (Manual Entry) – For adding assets individually with detailed information.
2. Import Assets (Bulk Entry) – For adding multiple assets at once using a CSV file.

Use this link to add assets in bulk: https://hrstop.thedocs.in/31/-Adding-an-asset-in-bulk

You can also assign assets to employees, track returns, and maintain detailed asset records.

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1. Add Asset (manual entry)

You can add assets one by one using the Add Asset option. This is suitable for smaller batches or when detailed information is required for each asset.

Steps to add an asset

1. Navigate to: Control Panel → Assets → View/Add
2. Click the + Add button (top-right corner) to open the asset creation page.

Note: Adding an asset is divided into three main sections: Add Asset, Procurement Details, and Assign Asset.

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Add Asset section

• Asset Category: Select the type of asset
• Brand: Choose the asset brand. If it is not listed, select Other and enter the brand name; the system creates it automatically.
• Title: Auto-populated based on the selected category; editable if required
• Description: Optional detailed description of the asset
• Location: Specify where the asset is stored
• Asset Code:
  • Code 1: Unique code (recommended: product serial number)
  • Code 2: Auto-generated based on the category pattern; editable if needed
• Life Stage: Select the current status:
  • New: Brand new asset
  • Working: In good working condition
  • Not Working: Malfunctioning but potentially repairable
  • Dead: Fully non-functional
• Next Service Date: Enter the next service schedule
• Picture: Upload an image of the asset
• Document: Upload related documents (warranty, insurance, guarantee certificates)
• Notes: Internal notes visible only to admins

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Procurement Details section (optional)

• Vendor Name: Vendor from whom the asset was purchased
• Purchase Date: Date of purchase
• Warranty End Date: Expiration of warranty
• Cost: Purchase cost
• Invoice Number: Invoice reference number
• Upload Invoice: Upload the invoice file

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Assign Asset section (optional)

• Select Employee: Assign the asset to an employee
• Issued On: Date of issuance
• Expected Return Date: Expected asset return date
• Comments: Any additional notes or information

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Save the asset

• Click Save to add the asset.
• Click Save and Add More to continue adding multiple assets.

Tip: You can create custom fields to capture additional information (e.g., for a CPU: model, RAM, warranty, color, processor type).

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2. Import assets (bulk entry)

To add multiple assets at once, use the Import option. This is useful when handling large batches of assets or migrating data from other systems.

Learn how to import assets in bulk here: https://hrstop.thedocs.in/31/-Adding-an-asset-in-bulk