Apply on duty on behalf of an employee (admin)

HRStop lets you, as an admin, apply for On Duty leave on behalf of employees. This is helpful when an employee is unable to apply themselves or when you need to regularize attendance.

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Step-by-step process

Navigate to the On Duty section

• Log in to your Control Panel.
• Go to:
  Control Panel → Leaves → Employees → On Duty

Apply for On Duty

• At the top right of the On Duty page, click Apply Onduty.

Fill in the On Duty leave details

In the application form, enter the following:

• Employee Name:
  Use the dropdown to select the employee on whose behalf you're applying.
• Leave Period:
  Select the start and end dates for the On Duty leave.
• Reason:
  Briefly explain the purpose (e.g., "Site visit", "Client meeting", "Conference attendance").
• Supporting Document (optional):
  Upload any related document (meeting invitation, travel document, etc.).
• Status:
  Choose the status of the request:
  • Approved – if it's already confirmed.
  • Pending – if it still needs the manager's review.

Submit the application

• Click Submit to save and apply the On Duty leave.
• You can also click Reset to clear the form before submission if needed.

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Notes

• Once submitted, the On Duty request appears in the employee’s leave record.
• If marked Approved, it is auto-approved and doesn’t require further action.
• If Pending, it can be reviewed and approved later by a manager/admin.