How-to
Add employees in bulk
On this page
Manually entering employee data one at a time can be time-consuming, especially for large teams. With HRStop’s Bulk Employee Upload feature, you can conveniently add multiple employees at once using a CSV file. This not only saves time but also reduces errors and enhances efficiency.
Steps to add employees in bulk
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Navigate to the Bulk Upload section
- Go to Control Panel → Employees → View/Add.
- Click the drop-down arrow next to the +Add button in the page action bar.
- Select Import. A new page opens where you can upload employees using a CSV file.
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Prepare the CSV file
- Scroll down and download the Sample CSV File.
- Fill in all the required employee details as per the sample format.
- Make sure the data is accurate and the date format matches the one you'll select during upload.
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Upload the CSV file
- Use the Upload File field to attach your completed CSV.
- Select the appropriate Date Format from the dropdown to match your file.
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Customize upload settings
You can choose from the following options:- Send Notification – Automatically send login credentials to the newly added employees.
- Trigger Onboarding – Start the onboarding process for each new employee.
- Reporting Manager Check – Skip adding employees if their reporting manager is not already in the system.
- Department Check – Skip employees if their department does not exist.
- Designation Check – Skip employees if their designation is not found in the system.
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Review & Upload
- Click Review & Upload (or just Upload) to begin the process.
- A field mapping preview is shown, comparing system fields to your CSV columns.
- If needed, adjust the field mapping using the dropdown next to each column.
- Click Preview to view your data before final upload.
- Click Upload to complete the process.
Post-upload
Once the upload is successful:
- You can view the newly added employees in the list by going to Control Panel → Employees → View/Add.
- All added employees are visible, and their onboarding or credentials (if selected) are triggered automatically.
Pro tips
- Always use the sample CSV format to avoid formatting issues.
- Make sure fields like Employee Code and Email ID are unique for each employee.
- Use the Reset option if you need to clear all entered data before re-uploading.
HRStop's bulk upload feature simplifies the employee onboarding process, making it faster and more organized—especially during mass hiring or data migrations.