HRStop

How-to

Delete pending leaves (employee)

Last updated May 23, 2025 · Tushar Agarwal

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In HRStop, you can manage your own leave records, including the ability to delete pending leave requests that are no longer valid or needed. This is particularly useful if you apply for leave and later change your plans before your manager approves it.

This guide walks you through the process of locating and deleting a pending leave request.

Key highlights

  • Only pending leave requests can be deleted.
  • Once a leave is approved or rejected, you cannot delete it.
  • Deletion immediately removes the leave request from the system with no further action required.

Menu → Leaves → View/Apply → My Leaves

Step-by-step process to delete pending leaves

  1. Log in to your HRStop account
    Use your employee credentials to access the HRStop portal.
  2. Navigate to the Leave section
    From the top menu, go to “Leaves” and select “View/Apply”.
  3. Access the “My Leaves” tab
    • By default, the page opens on the “Apply” tab.
    • Click the tab titled “My Leaves” to view the history of all your applied leaves.
  4. Identify pending leave requests
    • The page displays all leave applications, categorized by their status: Approved, Rejected, or Pending.
    • In the “Actions” column, look for a 🗑️ Delete icon next to leave entries with the Pending status.
  5. Delete the pending leave
    • Click the Delete icon corresponding to the leave you wish to cancel.
    • A confirmation popup may appear asking you to confirm the deletion.
    • Once confirmed, the leave is instantly removed from the system.

Important notes

  • No notification to manager: Deleting a pending leave does not send a notification to your manager, as the request was not yet approved.
  • Audit trail: Deleted leaves may still be visible to Admins in system logs (if audit logging is enabled).
  • Once deleted, it cannot be recovered: Ensure that the request you are deleting is no longer required.

Common scenarios for deleting pending leaves

ScenarioAction
You applied for leave by mistakeDelete the pending request
Your plans changed and you no longer need leaveDelete before it gets approved
You want to apply for a different date range insteadDelete the old one and apply anew

Troubleshooting

IssueResolution
Can't see delete optionEnsure the leave is still pending. Approved or Rejected leaves cannot be deleted.
System not respondingRefresh the page or try logging out and back in.
Still facing issuesContact HR/Admin for assistance.