When you need to update information for many employees at once—like department changes, promotions, or transfers—you can use Bulk Import in HRStop. This helps save time and keeps all updates recorded properly.
What Can You Update?
You can bulk update:
- Department
- Designation (Job Title)
- Location
- Entity (Business Unit)
- Band/Grade
Each change is saved with the date and added to the employee’s profile history.
Simple Steps to Import Audited Updates (Bulk)
1. Go to Audited Updates Page
Path: Control Panel → Employee → Audited Updates
2. Click the Import Button
Top right corner of the page → Click Import
3. Read the Instructions
On the right side of the screen, you’ll see helpful instructions. Read them before continuing.
4. Download the Sample CSV
Click Download Sample CSV File
This shows you the format for filling in employee updates.
5. Fill the CSV File
In the file, enter:
- Employee Code
- Type (e.g., Department, Designation)
- Old Value
- New Value
- Effective Date (e.g., 15-May-2025)
=> One row per update
=> Make sure all values match your HRStop system
6. Upload the File
- Click Upload File
- Select your CSV file
- Choose the correct date format
- (Optional) Tick the box to update the employee profile
7. Review and Upload
- Click Review and Upload
- Check if all data looks correct
- Click Upload
8. Fix Errors if Any
- If something is wrong, it will show under the Reason column
- Correct the issue and upload again
9. View Changes
- All correct updates will be saved immediately
- You can view them in the employee’s profile timeline
=> Example
You want to change the department for 10 employees from "Support" to "Sales":
-
Fill the CSV with:
- Employee Code
- Type: Department
- Old Value: Support
- New Value: Sales
- Effective Date: 20-May-2025
- Upload and review
- Done! All changes saved and tracked
=> Tips
- Use correct values that exist in your system
- Double-check dates and spellings
- Use “Review” before final upload
Using Bulk Import saves time and ensures all changes are recorded properly for future reference.