HRStop

How-to

Asset management settings

Last updated October 10, 2025 · Tushar Agarwal

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The Assets module in HRStop helps organizations manage, assign, and track both physical and digital assets. Before using it, you must enable the module and configure key settings like Asset Acknowledgement and Mandatory Comments.

1. Enable the Assets module

To activate the Assets module:

  • Go to Control Panel → Settings → Modules.

  • Search for “Assets” in the module list.

  • Toggle the module to Enable.

  • Click Update to save.

Once enabled, the module is visible on dashboards for Admins, Managers, and Employees.

2. Configure asset acknowledgement

This setting ensures employees confirm receipt of assigned assets.

2.1 Enable acknowledgement

  • Employees receive a prompt when a new asset is assigned

  • Confirms that asset details are accurate

2.2 Mandatory comments (optional)

  • Require employees to add remarks during acknowledgement

  • Useful for feedback such as:

    • “Asset received damaged”

    • “Missing accessories”

2.3 How to configure

  • Locate Asset Acknowledgement in settings.

  • Check Enable Acknowledgement.

  • Check Mandatory Comment if required.

  • Click Update to save.

3. Benefits of these settings

  • Increase accountability – Employees confirm receipt of assets

  • Reduce disputes – Avoid confusion over asset ownership or condition

  • Maintain audit trails – Every transaction is logged automatically

Frequently asked questions

Can I enable mandatory comments only for specific asset types?

No, the “Mandatory Comment” setting is a global configuration.

  • If enabled, it applies to all asset acknowledgments across all categories and types.
  • Employees are required to enter a comment whenever they acknowledge an asset, regardless of its category.

Tip: If you want comments only for sensitive items, consider including guidance in the acknowledgment instructions or training material rather than enforcing it through the setting.

Who receives asset acknowledgment status updates?

By default, asset admins have visibility into acknowledgment statuses. Depending on the notification settings, others may also receive updates:

  • Reporting Managers and HODs can be configured to receive notifications when an asset is acknowledged.
  • Notifications can also be CC'd to custom email addresses, such as IT teams or asset coordinators.

To configure who receives notifications:

  1. Go to Control Panel → Settings → Notifications.
  2. Search for "Assets".
  3. Locate “Asset Acknowledgement”.
  4. Select the desired recipients and add any email addresses in CC.
  5. Click Save.
Where can I track which employees have or haven’t acknowledged their assets?

Admins can track acknowledgment status using two methods:

Option 1: Acknowledgment reports

  1. Go to Assets → Analytics.
  2. Open the report related to Assets List.
  3. Look for the Acknowledgment Status column (if enabled).
  4. Export the data to CSV for sorting and follow-up.

Option 2: Direct view

  1. Navigate to Assets → View/Add.
  2. Search or filter assets by employee or department.
  3. Check the Acknowledgment field to see if it’s marked as completed or pending.

This allows admins to follow up with employees who haven’t yet acknowledged their assigned assets.