As an admin, HRStop allows you to import and apply leave entries in bulk for multiple employees. This feature is especially useful when:
- You’re migrating data from an external system,
- Recording past leave entries,
- Regularizing offline leave requests for multiple employees,
- Or applying approved leaves retroactively.
Using the Import option ensures efficiency, accuracy, and compliance with leave management policies.
Steps to Bulk Apply Leaves Using the Import Option
Step 1: Navigate to the Leave Management Section
- Go to Control Panel → Leaves → Employees.
Step 2: Access the Import Feature
- On the Employee Leaves page, click the dropdown arrow next to the “Apply Leave” button.
- Select “Import” from the dropdown options.
Step 3: Download the Sample CSV File
- Click “Download Sample CSV”.
- Open the file and fill in the required information for each leave entry.
Step 4: Fill in the Required Fields in the CSV
| Field | Description |
|---|---|
| Employee Email / Code | Email ID or employee code for identification |
| Leave Type | The leave category (e.g., Annual Leave, Sick Leave) |
| From Date / To Date | Start and end date of the leave |
| Duration | Number of days taken |
| Reason | Reason for the leave |
| Status | Leave status (Pending or Approved) |
| Approver Email | (Optional) Email of the manager or approver if applicable |
Step 5: Upload the Completed File
- Return to the Import section.
- Upload the completed CSV file.
- Select the date format used in your file (e.g., DD/MM/YYYY).
- (Optional) Enable “Send Notification” if you want leave notifications sent to employees or managers.
If you’re bulk-uploading only for record purposes (e.g., backdated entries), you can leave notifications disabled.
Step 6: Review and Upload
- Click “Review and Upload”.
- The system will validate and process the file.
- Upon successful upload, the leaves will be applied to the selected employees.
Use Cases for Bulk Leave Import
- Data migration during HRMS onboarding
- Applying past or manually tracked leaves
- Year-end leave adjustments
- Uploading leave records for contract/project teams