As an admin in HRStop, you are empowered to manage a variety of employee leave request types beyond regular leave applications. These include:
- Credit Requests
- On-Duty (OD) Requests
- Work From Home (WFH) Applications
- Optional Holidays (OH)
This article explains how to review, approve, reject, or delete these requests and how to apply Optional Holidays on behalf of employees.
Managing Leave Credit Requests
Employees may request leave credit manually in cases such as:
- Compensatory Off (Comp-Off)
- Worked on holiday/weekend
- Adjustments to existing leave balances
How to Access Credit Requests:
- Go to Control Panel → Leaves → Employees.
- Click on the Credit Requests tab.
Actions You Can Perform:
- View all credit requests by period and employee.
- Use filters to sort requests by status or date.
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In the Actions column, choose to:
- Approve
- Reject (with optional remarks)
- Delete (permanently removes the request)
Approving the credit will immediately update the employee’s leave balance.
Managing On-Duty (OD) Requests
On-Duty leaves are typically used when employees are out for official purposes (e.g., client visits, training, off-site work).
To Access OD Requests:
- Go to the Leaves -> Employees section.
- Click on On Duty.
Available Actions:
- View all OD requests by employee and date.
- Approve, reject, or delete the request using the Actions column.
OD entries often require verification such as manager notes or external attendance records.
Managing Work From Home (WFH) Requests
Employees can submit WFH requests for remote working days.
Steps:
- In the Leaves -> Employees -> Work From Home.
- View submitted requests.
- Approve, reject, or delete based on policy and availability.
You can add reasons for rejection, especially if WFH limits are set per role.
Managing Optional Holidays (OH)
Optional Holidays allow employees to choose from a predefined list of holidays based on personal/religious preferences.
To View & Approve Optional Holiday Requests:
- Navigate to Leaves → Employees → Optional Holiday.
- View pending OH requests.
- Take action (approve/reject/delete) from the Actions column.
Apply Optional Holiday on Behalf of Employee:
- Select Optional Holiday in Leaves section.
- Choose the Employee Name.
- Select the Optional Holiday, Date & Status.
- Click Save to submit the request.