HRStop

How-to

Understand participation analytics in quizzes & surveys

Last updated May 24, 2025 · Tushar Agarwal

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Purpose

Participation analytics in HRStop’s Engagement module allows Admins and HR teams to track employee involvement, identify gaps in engagement, and measure the effectiveness of quizzes and surveys. These insights are essential for adjusting communication strategies, incentives, and content.

Accessing analytics

To access:

  • Go to Control Panel → Engagement → Surveys or Control Panel → Engagement → Quiz.
  • Click a specific survey or quiz title.
  • Navigate to the Analytics, Participation, or Responses tabs.

Survey participation analytics

1. Overall participation

  • Total Participants Targeted
  • Number of Responses Received
  • % Completion Rate

2. Department-wise participation

  • Breaks down response rates by department
  • Highlights departments with low/high engagement

3. Designation, location, BU filters

  • Allows drilling down into specific groups
  • Useful for identifying segments that need follow-up or support

4. Question-wise drop-off

  • Shows where users are dropping off before completion
  • Indicates if certain questions are confusing or too long

5. Individual responses (if not anonymous)

  • Tracks how each employee answered each question
  • Great for performance reviews, training impact checks, or compliance surveys

Quiz participation analytics

1. Quiz attempts overview

  • Number of employees who started vs. completed the quiz
  • Average quiz score
  • Distribution of scores

2. Participation by segment

  • View stats by:
    • Department
    • Location
    • Business Unit
    • Designation

3. Employee performance

  • Filterable by employee name
  • Includes:
    • Time taken to complete the quiz
    • Score
    • Correct vs. incorrect questions

4. Exportable reports

  • Export CSV or Excel versions of:
    • Score summaries
    • Participant list with status (Attempted/Not Attempted)
    • Individual question analytics

Use cases for analytics

  • Improve quiz content based on low-score areas
  • Identify knowledge gaps within departments
  • Recognize and reward high scorers publicly
  • Compare engagement over time and across teams

Frequently asked questions

Can I send reminders to employees who haven’t completed a survey?

Yes, HRStop allows you to trigger email reminders to non-respondents.

Steps:

  1. Go to Control Panel → Engagement → Surveys → Active.
  2. Click the survey title.
  3. Locate and click Send Reminder.
  4. Customize the message if needed, then confirm.

The system notifies only those employees who haven’t submitted responses yet.

What happens if an employee tries to retake a quiz?

By default, each quiz allows only one attempt per employee.

If a retake is required:

  • Admins can reset the quiz attempt manually
  • Or clone the quiz and share it again

Steps to clone:

  1. Go to Control Panel → Engagement → Quiz.
  2. Click Clone next to the quiz.
  3. Adjust dates and participants.
  4. Click Save and Publish.