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How to Configure the Work from Home Module

May 27, 2025

The Work from Home (WFH) module allows organizations to manage and streamline remote work requests, approvals, and policies. This article will guide you through configuring the module in your system so that it aligns with your company’s policies.

Navigation Path:

Control Panel > Settings > Work from Home > Configure

Step-by-Step Configuration

1. Enable Work from Home Leave Module

  • Check this option to activate the WFH feature.
  • Once enabled, employees will see a “Work from Home” tab in their Apply Leave section under the Self-Service Portal.

2. Optional Configurations

Include Pending Requests in Allowed Count

  • Purpose: Include both pending and approved requests while calculating an employee’s total WFH usage.
  • How to enable: Check the option labeled “Consider pending requests in work from home allowed count.”

Make Reason Mandatory

  • Purpose: Ensure employees provide a justification when applying for WFH.
  • How to enable: Check the “Make Reason Mandatory” checkbox.

Make Document Mandatory

  • Purpose: Require employees to submit supporting documents during WFH request submission.
  • How to enable: Check the “Make Document Mandatory” option.

Approval Workflow Setup

  • Purpose: Define who must approve WFH requests.
  • Options:
    • Single-level approval: Only Manager or Admin approval required.
    • Two-level approval: Both Manager and Admin approval needed.
  • How to configure: Select the preferred workflow from the approval dropdown.

Allow Managers to Change Work Mode

  • Purpose: Give managers control to change their team’s work mode (e.g., WFH or In-Office).
  • How to enable: Tick the checkbox “Allow managers to change work mode.”

Restrict WFH Request Date Range

  • Purpose: Prevent employees from applying too far back or ahead in time.
  • Configuration Options:
    • Past Restriction: e.g., -2 days = no WFH allowed for more than 2 days in the past.
    • Future Restriction: e.g., +3 days = no WFH allowed more than 3 days ahead.

Set WFH Allowed Count

  • Purpose: Define the maximum number of WFH days allowed.
  • Time Intervals Available:
    • Per Week
    • Per Month
    • Per Year
  • How to configure: Input the number of allowed days in the relevant fields.

Define Applicability

  • Purpose: Control who can request WFH within the organization.
  • Applicable Filters:
    • Department
    • Location
    • Band
    • Grade
    • Entity
    • Business Unit (BU)
    • Individual Employees
  • How to configure: Select the desired categories or employees from the applicability section.

Final Step: Save Your Configuration

Once all preferences are set, click the “Save” button to apply and activate your Work from Home policy.

Tip: Review the configuration quarterly to ensure it aligns with your evolving organizational needs.

FAQ

To activate the Work from Home module so employees can start applying for remote work days:

  1. Navigate to Control Panel > Settings > Work from Home > Configure.
  2. Locate the option “Enable Work from Home Leave Module.”
  3. Check the box to enable the feature.
  4. Click Save at the bottom of the page.

=> Once enabled, employees will see a “Work from Home” tab under their Apply Leave section in the Self-Service Portal.

Yes, you can define WFH usage limits based on time intervals:

  1. Go to Settings > Work from Home > Configure.
  2. Scroll to the “Allowed Count” section.
  3. Set the maximum number of WFH days allowed for:
    • A week
    • A month
    • A year
  4. Click Save.

=> These limits apply to eligible employees based on their role, department, or group settings.

Use the restriction settings to control how far back or forward employees can request WFH:

  1. Go to Settings > Work from Home > Configure.
  2. Find the section labeled “Restrict WFH Request Date Range.”
  3. Enter values such as:
    • Past Restriction: e.g., -2 days (employees cannot apply for dates earlier than 2 days ago).
    • Future Restriction: e.g., +3 days (employees cannot apply for dates more than 3 days in advance).
  4. Click Save.

=> This helps in maintaining control and predictability of work scheduling.

Yes, you can enforce both fields as mandatory during the WFH request process:

  1. Navigate to Settings > Work from Home > Configure.
  2. Enable the following checkboxes:
    • “Make Reason Mandatory”
    • “Make Document Mandatory”
  3. Click Save to update your policy.

=> Employees will not be able to submit a WFH request without filling in the reason and uploading the required document.

This setting controls how WFH requests are reviewed and approved:

  • 1-Level Approval:
    • Only one person is required to approve the request — either the Manager or the Admin (based on your setting).
  • 2-Level Approval:
    • The request must first be approved by the Manager, followed by approval from the Admin.

To configure:

  1. Go to Settings > Work from Home > Configure.
  2. Choose your desired approval flow from the Approval Workflow section.
  3. Click Save.

=> Use this setting if you require extra oversight or want to ensure dual-layer review for remote work.

Yes — if permitted by the configuration, managers can assign WFH through shift management:

  1. Go to Settings > Work from Home > Configure.
  2. Enable the checkbox “Allow Managers to Change Work Mode.”
  3. Click Save.

Once enabled:

  • Managers can use the Schedule tab or Roster View to assign Work from Home or Office mode to their reportees for specific dates.
  • The updated schedule reflects in both the employee portal and attendance system.

=> This helps decentralize control and gives line managers more flexibility to manage hybrid teams.

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