The Skills module in HRStop allows Admins to manage and update employee skill records centrally. This functionality is especially useful during onboarding, internal audits, skill mapping, or when updating profiles with newly acquired competencies.
Admins can:
- Add or update skills for any employee
- Define proficiency levels
- (If enabled) Record hands-on experience
- Approve or reject employee-submitted skills
- View full change history for each skill
Only authorized Admins can access and manage skills from the Control Panel.
Steps to Add Skills to an Employee Profile
- Login to your HRStop account using an Admin role.
- Go to
Control Panel > Employees > View/Add.
(Note: You must have the necessary admin rights to access this section.) - A list of all employees will be displayed.
- Click Edit against the employee whose skills you want to update.
- In the employee profile, go to the Skills tab.
- In the Skills section:
- Enter the Skill Name
- Select the appropriate Proficiency Rating
- (If enabled) Enter the Experience in Years and Months
- Click Save to apply the changes.
Note: Skills added by Admins are system-approved by default and immediately reflected in profiles and reports.
Managing Existing Skills
- Edit an Existing Skill:
Admins can update a skill’s rating or experience at any time. Every change is automatically tracked and included in the skill's history log. - Approve or Reject Submitted Skills:
If the system is configured for Approval-Based updates, employee-submitted skills will appear in Pendingstatus. Admins can:- ✅ Approve to validate and apply the skill
- ❌ Reject to decline the update
- 🗑️ Delete to remove the skill entry completely
Skill History Log
HRStop maintains a complete log of changes for each skill, ensuring transparency and auditability.
To view the skill history:
- Click the clock icon next to the skill's status (e.g. Approved).
- A detailed popup will display:
- Dates of all changes
- Original and updated values (rating, experience)
- Name of the user who made or approved the change
This log is visible to both Admins and Employees and helps maintain an accurate history of skill evolution.
Additional Notes
- The rating scale and experience entry fields depend on the system-level configuration set under:
Control Panel > Settings > Employee > Employee Skills Configuration - Employees may also be allowed to submit or update their own skills via the Employee Self-Service (ESS) portal, based on your organization’s permissions.