Sometimes, after payroll has already been processed and payslips are generated, cosmetic or non-salary details may need to be updated. This could include a change in the company name or logo, updates to the header or footer, or inclusion of new data fields. In such cases, administrators do not need to reprocess payroll. Instead, they can regenerate payslips so that employees see the latest version without altering the underlying salary calculations.
Steps to Regenerate Payslips
- Navigate to: Control Panel → Payroll → Payslips/Paystubs.
- Locate the employee whose payslip needs to be updated.
- Click on the Regenerate icon under the Actions column.
- To regenerate in bulk:
- Select multiple employees.
- Open the Bulk Actions dropdown.
- Select Regenerate.
Notes
- Regeneration updates the format and cosmetic details of the payslip, but it does not recalculate or change salary figures.
- It may take around 5–10 minutes for regenerated payslips to reflect the changes.
- If payslips were deleted and payroll is reprocessed, the process is called generation, not regeneration. For more details, see Publishing and Generating Payslips.
- For multiple entities, ensure changes are made at the entity level (such as updated addresses or company names) before regenerating. Refer to Change the Address for Multi-Company.
Where It Reflects
- Employee self-service portal under My Compensation
- Downloadable employee payslips