How to Map Employees to a Location (Manual or Bulk Update)

Purpose

This article explains how to map employees to specific locations in HRStop.
Mapping employees to locations ensures accurate location-wise reports, attendance, and leave tracking.

Pre-requisites

Your organization must have at least two locations created in the system.
- If there is only one location, it is treated as the default location, and all employees are automatically considered under it.
You must have administrator access to the Employees module.

Option 1: Map Employees Manually

Navigate to Control Panel → Employees → View/Add.
Locate the employee you want to map.
Click the Edit icon next to the employee’s name. This will open the employee’s profile form on a new page.
Scroll down to the Official Details section of the employee form.
The Location field will automatically start appearing here once locations are created in the system.
From the dropdown, select the appropriate Location for the employee.
Click Update to save the changes.

The employee will now be mapped to the selected location.

Option 2: Map Employees in Bulk

Navigate to Control Panel → Employees → View/Add.
On the top-right corner above the employee list, click the dropdown arrow next to the Add button.
Select Bulk Update.
On the Bulk Update page, click Download Sample CSV.
- The sample file includes columns such as Employee Code, Email ID, and Location.
Enter or update the location names for each employee in the Location column.
Remove any unnecessary columns from the sheet to avoid unintended data changes.
- Employee Code and Email ID are mandatory and must remain in the file.
Upload the updated file back into the system.
Review the data during the upload process:
- Map the fields → Preview data → Confirm and upload.

Once uploaded, the system updates employee records with the new location mappings.

Pro Tip

Employee Code and Email ID are unique identifiers — make sure they’re correct to prevent mismatched data.
The bulk upload process only updates existing records; it does not delete any employee information.