HRStop allows administrators to calculate and submit appraisal arrears for multiple employees at once, instead of calculating arrears individually for each employee. This is useful when several employees share the same appraisal effective date and arrears need to be processed together.
Navigation Path: Control Panel → Payroll → Appraisals
Steps to Calculate Arrears in Bulk
- Navigate to the Appraisals page.
- Click Calculate Arrears on the top right to calculate arrears for all eligible employees together.
- Select the Effective Date to filter all appraisals triggered with this effective date.
- Enter the Arrear Period the start and end month for which arrears need to be calculated.
- Enter the Arrear Payout Period the payroll month(s) in which the arrears will be disbursed.
- Select Consolidate all appraisal arrears as a single component if a single consolidated line item is preferred instead of component wise arrears.
- Click Calculate Arrears.
- Review the calculated arrear values for each employee in the results table.
- Select the required employees and click Submit.
Fields
The results table displays the Employee Code, Employee name, and the calculated arrear value for each salary component. Only components with a non zero arrear value are displayed as columns. If Consolidate all appraisal arrears as a single component is selected, a single Consolidated Arrears column is shown instead of individual components.
Reviewing and Submitting Arrears
The calculated arrear values for each employee are displayed in an editable table and can be reviewed before submitting. Selecting Consolidate all appraisal arrears as a single component determines whether the employee's payslip shows separate line items for each salary component, or a single combined line item, Consolidated Arrear.
Once submitted, the arrear values cannot be edited. Review all values carefully before submitting.
Where It Reflects
Once submitted, the calculated arrears are added to each employee's payroll record and become available for processing in the selected payout period.
Important Notes
- Only users with authorised payroll administrative access can calculate and submit appraisal arrears.
- Arrears can only be calculated for appraisals that have been published. Refer to: Managing Appraisals
- For a detailed explanation of Arrear Period, Arrear Payout Period, and how consolidation affects the payslip, refer to: Calculating Appraisal Arrears
- To calculate arrears for a single employee instead, refer to: Calculating Appraisal Arrears
- Once arrears are submitted, the values cannot be edited.