HRStop provides admins with the ability to define, manage, and track company assets, including detailed descriptions and assignments. Admins can add assets, assign them to employees, request returns, and perform bulk imports using the Import option.
To Add an Asset, Follow These Steps:
Navigate to: Control Panel → Assets → View/Add
Click the +Add button (top-right corner) to open a new page with all the necessary fields.
Note: Adding an asset is divided into three main sections: Add Asset, Procurement Details, and Assign Asset.
1. Add Asset Section
- Asset Category: Select the type of asset you are adding.
- Brand: Choose the asset brand. If not listed, select Other, enter the brand name, and the system will create it automatically.
- Title: Auto-populated based on the selected category, editable if required.
- Description: Add a description if necessary.
- Location: Choose the location where the asset is stored.
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Asset Code:
- Code 1: Unique code (recommended: product serial number).
- Code 2: Auto-generated based on the predefined category pattern; editable if needed.
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Life Stage: Select the current status:
- New: Brand new asset
- Working: In good working condition
- Not Working: Malfunctioning but potentially repairable
- Dead: Fully non-functional
- Next Service Date: Enter the next service date.
- Picture: Upload an image of the asset.
- Document: Upload related documents such as warranty cards, insurance, or guarantee certificates.
- Notes: Internal notes visible only to admins.
2. Procurement Details Section (Optional)
Fill out the following details if desired:
- Vendor Name: Name of the vendor from whom the asset was purchased
- Purchase Date: Date of purchase
- Warranty End Date: Warranty expiration date
- Cost: Purchase cost
- Invoice Number: Asset invoice number
- Upload Invoice: Upload invoice file
3. Assign Asset Section (Optional)
To assign the asset to an employee:
- Select Employee: Choose the employee
- Issued On: Date of issuance
- Expected Return Date: Asset return date
- Comments: Any relevant notes or information
Saving the Asset
- Click Save to add the asset.
- Click Save and Add More to continue adding multiple assets.
Note: You can create custom fields for additional information while adding assets.
Example: For a CPU, capture model, RAM, warranty, color, and processor type.