HRStop allows admins or super admins with employee module permissions to update employee records in bulk using a CSV file. This feature simplifies the process of making mass updates by treating the newly imported data as the latest and most accurate version.
Purpose
This guide walks you through the process of bulk updating employee information in HRStop—without the need to edit each profile manually.
Steps to Bulk Update Employees via CSV
- Navigate to: Control Panel → Employee → View/Add
On this page, you will see the list of existing employees. - Open the Bulk Update Page
Click the dropdown arrow next to the +Add button in the page action bar.
Select Bulk Update from the menu. A new page will open.
3. Download the Sample CSV
Click the option to Download Sample CSV. Open the file and edit the employee details you want to update.
Important Notes:
- Use either Employee Code or Employee Email ID as a unique identifier for each employee.
- These identifiers (Employee Code/Email ID) themselves cannot be updated through this process.
- Only the values present in the uploaded file will be updated. Missing values will be ignored, not deleted.
- Ensure all date formats are consistent across the file (e.g., dd/mm/yyyy or mm/dd/yyyy).
- Prepare the CSV File
Edit the downloaded file with the necessary data updates. You may delete columns you do not wish to update.
Mandatory fields like Employee Code or Employee Email ID must remain in the file. - Select the Date Format
Choose the date format used in your file from the dropdown in the system. - Review and Upload the File
- Click Review & Upload to preview data before submission.
- Alternatively, click Upload to directly upload the file.
- On the preview screen, click Upload again to confirm.
- Status: Indicates whether the entry was Accepted or Rejected.
- Reason (for rejections): Helps identify issues for correction and re-upload.
- File Not Uploading: Confirm that all mandatory columns (Employee Code or Email ID) are included and properly formatted.
- Incorrect Date Updates: Ensure your CSV date format matches the format selected in the system during upload.
Check Import Logs
Once the upload is complete, the system will show a log for each record: