In HRStop, employees are empowered to manage their own leave records, including the ability to delete pending leave requests that are no longer valid or needed. This feature is particularly useful in scenarios where an employee applies for leave and later changes their plan before managerial approval.
This guide walks you through the process of locating and deleting a pending leave request.
Key Highlights:
- Only pending leave requests can be deleted.
- Once a leave is approved or rejected, it cannot be deleted by the employee.
- Deletion immediately removes the leave request from the system with no further action required.
Navigation Path:
Menu → Leaves → View/Apply → My Leaves
Step-by-Step Process to Delete Pending Leaves:
-
Log into Your HRStop Account
Use your employee credentials to access the HRStop portal. -
Navigate to the Leave Section
From the top menu, go to “Leaves” and select “View/Apply”. -
Access the “My Leaves” Tab
- By default, the page will open on the “Apply” tab.
- Click on the tab titled “My Leaves” to view the history of all your applied leaves.
-
Identify Pending Leave Requests
- The page will display all leave applications, categorized by their status: Approved, Rejected, or Pending.
- In the “Actions” column, look for a 🗑️ Delete icon next to leave entries with the Pending status.
-
Delete the Pending Leave
- Click on the Delete icon corresponding to the leave you wish to cancel.
- A confirmation popup may appear asking you to confirm the deletion.
- Once confirmed, the leave will be instantly removed from the system.
Important Notes:
- No Notification to Manager: Deleting a pending leave does not send a notification to your manager, as the request was not yet approved.
- Audit Trail: Deleted leaves may still be visible to Admins in system logs (if audit logging is enabled).
- Once Deleted, It Cannot Be Recovered: Ensure that the request you are deleting is no longer required.
Common Scenarios for Deleting Pending Leaves:
| Scenario | Action |
|---|---|
| You applied for leave by mistake | Delete the pending request |
| Your plans changed and you no longer need leave | Delete before it gets approved |
| You want to apply for a different date range instead | Delete the old one and apply anew |
Troubleshooting:
| Issue | Resolution |
|---|---|
| Can't see delete option | Ensure the leave is still pending. Approved or Rejected leaves cannot be deleted. |
| System not responding | Refresh the page or try logging out and back in. |
| Still facing issues | Contact HR/Admin for assistance. |