Leaves Overview

Oct 12, 2022

HRStop provides a very flexible leave management system in which you can manage the following:

Leave Categories
- Leave Entitlement
Leave Transaction Management
Leave Balance Management

These leaves could range from Casual/ Medical/ Earned/ Maternity/ Paternity/ Compensatory Off to any custom category as per your company requirements. The admin with access to the Settings module and Leaves module can carry out the following tasks:

Leave Configuration: Setting up the initial configuration for Leaves.

Leave Entitlements Rules: Creating Rules based on which crediting is done

Leave Crediting:

Automated process
Leave Credit Process
Defer Crediting
Post Crediting

Leave Balance Managment

Import Leave Balance
Manual Adjustment
Reset leave Balance
Leave Encashment Process

Application and Approvals:

Application on Employee behalf
Approvals

Notifications:

Configuration

Use Cases:

Comp Off Leave
Maternity Leave
Short Leave
Casual Leave
Anniversary/Birthday Leave
LOP Leave
Medical Leave

FAQ

How can I ensure that employees provide a reason when applying for any type of leave in HRStop?

Requiring a reason for all leave applications helps maintain accountability and provides managers with proper context.

Steps to Enable:

Go to Control Panel > Settings > Leave Section.
Enable “Make Leave Reason Mandatory”.
Click Save/Update.

Note: Employees won’t be able to submit leave requests without entering a reason once this is enabled.

How can I ensure that leaves are accurately split across months for payroll processing, especially if my company follows a non-standard payroll cycle?

For companies with non-calendar payroll cycles (e.g., 22nd–21st), it's important that leave is split accurately.

Steps to Enable:

Go to Control Panel > Leave Section > Payroll Integration Settings.
Enable “Split Leave Based on Attendance Start Date”.
Click Update.

Why Use It:
Ensures accurate salary calculation for leaves spanning multiple payroll periods.

Can I approve leaves even after payroll is processed?

Yes, HRStop allows leave approvals even post-payroll processing.

Steps to Enable:

Go to Control Panel > Leave Section > Approval Settings.
Enable “Allow Leave Approvals After Payroll is Processed”.
Click Save/Update.

Note: Helps in maintaining accurate records for future payroll cycles without blocking approvals.

How to configure minimum and maximum leave durations?

To control how short or long an employee’s leave can be.

Steps to Configure:

Go to Control Panel > Settings > Leave Section.
Edit each Leave Category.
Set:
- Minimum Leave Period (e.g., Half Day, Quarter Day)
- Minimum/Maximum Days per application
Click Save/Update.

Tip: Helps prevent policy misuse.

What’s the difference between credit frequency and post crediting?

Credit Frequency: How often leave is accrued (e.g., monthly, quarterly, annually).
Post Crediting: When the accrued leaves are actually added to balances (e.g., start or end of month).

=> Think of credit frequency as the schedule, and post crediting as the execution date.