Purpose
The Skills module in HRStop enables organizations to capture, validate, and track employee skills in a structured and centralized way. It helps build a searchable, reportable, and dynamic skills database that supports workforce planning, training needs analysis, and internal growth tracking.
Employees can add their own skills. Managers can review and take action. Admins can configure the module and manage skill data at scale.
The module supports:
- Skill name entry
- Proficiency rating
- Hands-on experience (years and months), if enabled
Who Should Use This
- Employees – to document and update their professional skills
- Managers – to monitor, validate, and manage team member skills
- HR/Admins – to configure settings and maintain organization-wide skill data
When to Use This
- When employees gain a new skill or update their proficiency
- When managers need to validate or track team capabilities
- During audits, appraisals, or internal mobility planning
- For generating reports and insights into organizational skill distribution
Skills Module – Workflow and Guides
1. Configuration (Admin Access)
Set up the skills module, configure rating scales, approval types, and enable experience tracking if needed.
- Employee Skills Configuration – How to enable the module and define skill settings.
- Capturing Experience Against Employee Skills – Optional setting to record experience (in years and months) for each skill.
2. Skill Entry and Management
Learn how skills can be added and managed by employees, managers, and admins.
- Adding and Managing Skills – Employee – Steps for employees to add, update, or view their skills.
- Managing Employee Skills – by Manager Access – How managers can view, delete, or track skill history for their team.
- Adding and Managing Employee Skills (Admin Access) – Admins can directly update skills for any employee.
3. Skill Approvals
Understand how pending skills are reviewed and approved by managers or admins.
- Employee Skill Approvals by Managers – Managers can approve, reject, or bulk-approve skills for their reportees.
- Employee Skill Approvals by Admin – Admins can manage all pending skills from within employee profiles.
4. Reporting and Analytics
Generate and export reports for skill distribution, ratings, and approval status.
Summary
The Skills module in HRStop provides a structured and centralized way to manage employee skills, support validation workflows, and generate actionable insights. With clearly defined roles for employees, managers, and admins, it enables transparent skill tracking, informed decision-making, and better workforce planning.