How-to
Payroll overview
The Payroll module in HRStop is a comprehensive module that helps you manage and process employee payroll. It includes all the features, from tax management and advance salary to loans and full and final settlement. It also offers detailed reports on various aspects of payroll management.
HRStop lets you add, run and execute payroll. To set up and run payroll (and understand how it works), follow the steps below:
Steps:
- Configure Payroll Settings: Navigate to Control Panel → Settings → Payroll and configure your payroll settings as required.
- Add Salary Templates: Navigate to Control Panel → Payroll → Salary Template → Add new Salary template. While creating the salary template, create pay components as required.
- Assign Salary Template: Navigate to Control Panel → Payroll → Salary Template. In the Action column, use the Manage Employee icon to assign a salary template to employees.
- Import Employee Salary: Navigate to Control Panel → Payroll → Employee Salary and click the Import button to bulk upload employee salaries using a CSV file.
- Process Payroll: Navigate to Control Panel → Payroll to run payroll and generate payslips and various reports.
- View Payslips: The last step is to generate the payslips. Navigate to Control Panel → Payroll → Payrolls. In the Payslips/ Paystubs section, use the options to generate and download each employee’s payslip.
After you publish the payslips, the details appear in Main Panel → Compensation.
HRStop offers the following features:
- Investment declaration
- Employee salary
- Forms
- Loan
- Salary Template
- Payslip
- Appraisal
- Reimbursement
- Arrears
- Bonus
- CTC Calculator
- Employee Tax
- Full and Final Settlement
- UAN/ PF/ ESIC Accounts
- Payroll Configuration
Admins can also view payroll report analytics for better oversight
Frequently asked questions
What is the difference between generating and regenerating payslips?
Administrators often ask about the difference between generating and regenerating payslips in HRStop. The two processes serve different purposes.
Generating Payslips
- Happens after payroll is processed for the first time.
- Creates payslips with all salary calculations, deductions, and contributions.
- Required whenever payroll is finalized or reprocessed after deletion.
- Refer to: Publishing and Generating Payslips.
Regenerating Payslips
- Used after payslips are already generated, when only cosmetic or non-salary updates are needed.
- Does not change salary figures or recalculate payroll.
- Useful for changes such as company name, logo, address, or additional header/footer fields.
- Refer to: Regenerating Payslips.
Quick rule:
- For salary computation and first-time release → Generate.
- For branding, formatting, or non-salary updates → Regenerate.