Payroll

Payroll Module

152 articles · 3 sub-categories

In this category

Loans 7 articles Appraisals 10 articles Form 16 1 article

Articles

Manage deductions and earnings when an employee is not fully present HRStop lets you manage deductions when an employee is not fully present. In such cases, you can balance the employee's earning components as well as... How-to
Calculate employee attendance HRStop lets you recalculate employee attendance based on the latest attendance rules configured in the system. This feature updates attendance statuses and... How-to
Payroll dashboard overview The payroll dashboard gives you a quick overview of payroll. Navigate to Menu (Control Panel) → Payroll → Dashboard. The status of Payroll Date, Payroll... How-to
Run payroll HRStop helps you run payroll and generate payslips and various reports. At the end of the month, you run payroll to calculate your employees' payslips.... How-to
Create salary template A salary template is a logical group of pay components/pay heads that appear in salary slips/CTC reports. You can create separate salary templates for... How-to
Assign salary template HRStop lets you, as an admin, assign salary templates to employees. You can assign a salary template to new joiners/unassigned employees. You can also... How-to
What are bonus, loan and advance salary? Bonus : A bonus is a sum of money added to a person's wages as a reward for good performance. HRStop lets you add the bonus to which employees are entitled... How-to
Bulk assign a salary template HRStop lets you, as an admin, bulk assign a salary template. Instead of assigning the salary template to employees one by one, you can assign it in bulk.... How-to
Employee salary Employee salary gives you, as an admin, an overview of the monthly/yearly salary of all employees, with details of earnings, deductions and other... How-to
Form 12B As per Rule 26A, a person who joins an organization in the middle of the year must furnish Form 12B, which gives the details of income earned from the... How-to
Form 24Q HRStop lets you generate Form 24Q for employees. You have to update the deductor details, add a challan in the system and assign it to the employees. Once... How-to
Full and final settlement Full and final settlement, commonly known as the FnF process, is done when an employee leaves the organization. At this time, the employee must be paid for... How-to
Tax HRStop lets you, as an admin, view and update employee tax. You can manually adjust taxes and lock them once they are fully calculated for a financial year.... How-to
UAN/PF/ESIC accounts UAN stands for Universal Account Number. It is a 12-digit number that every employee contributing to EPF has. The Employees' Provident Fund Organisation... How-to
Import and export employee salary Employee salary is the amount paid to the employees for their work in the organization. HRStop lets you, as an admin, import/export employee salary. Follow... How-to
Add a challan HRStop lets you, as an admin, add challans. Managing challans plays a crucial role in tax management for both the employee and the employer. Follow these... How-to
Declare investments as an employee HRStop lets you manage your investment declaration. You can fill in the investment declaration in the portal and submit it. To avoid/reduce TDS deductions,... How-to
Download the investment declaration (employee level) HRStop lets you download your investment declaration in PDF format. Form 12BB is a single form that you can use to declare your investments and claim tax... How-to
Pay reimbursement as a fixed or claimed amount Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent. Depending on the... How-to
Add or update a pay component in the salary template HRStop lets you, as an admin, add components to a salary template at any time, as required. When you add a component to a salary template, only the... How-to
Manage reimbursement categories Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent. Depending on the... How-to
Add a reimbursement as an employee HRStop lets you add reimbursements. Reimbursement is used in insurance when a provider pays for expenses after they have been paid directly by the... How-to
Manage bonuses HRStop lets you add the bonus to which employees are entitled according to the organization's policies. You can pay the bonus in advance, with the period... How-to
Bulk upload employee bonuses HRStop lets you, as an admin, bulk upload employee bonuses. Instead of adding bonuses one by one ( manually ), you can bulk upload employee bonuses and edit... How-to
Enable the CTC calculator HRStop lets you calculate/segregate the CTC based on a formula. You can split the CTC into different earning and deduction components just by defining the... How-to
Calculate CTC using the CTC calculator HRStop lets you, as an admin, calculate CTC using the CTC calculator. You can enable the CTC calculator and then follow the steps below to calculate the... How-to
Investment declaration: admin access HRStop lets you manage employees' investment declarations. Employees can fill in the investment declaration in the portal and submit it. You, as the admin,... How-to
Download the investment declaration (admin level) HRStop lets you, as an admin, download employees' investment declarations in the following ways: Follow these steps to download the investment declaration... How-to
Add a loan on behalf of an employee (admin) A Loan in HRStop refers to an amount lent by the employer to an employee, which is repayable over a defined or flexible period through payroll deductions.... How-to
Apply for a loan as an employee Purpose This article explains how you can apply for a loan through the Employee Self Services portal . Once your organization enables this option, you can... How-to
Upload payslips HRStop lets you, as an admin, upload payslips directly into the system instead of processing the payroll. Make sure you have created the salary template and... How-to
Publish and regenerate payslips HRStop lets you publish and generate payslips for the payroll, and reflect any changes made to the payslip format. Payslips are produced only after you have... How-to
Import LOP reports for all employees HRStop makes it easy for you, as an admin, to manage Loss of Pay (LOP) deductions by letting you bulk import LOP data during payroll processing. This... How-to
Advance salary The Advance Salary feature in HRStop lets organisations provide employees with a portion of their salary before the regular payroll cycle. This helps... How-to
Statutory components HRStop lets you, as an admin, add/define statutory components while defining the salary template for your company's employees. Statutory components are... How-to
Arrears Arrears (sometimes also known as an arrearage) is a legal term for the part of a debt that is overdue after one or more required payments have been missed.... How-to
Add arrears for an employee Arrears is a legal term for the part of a debt that is overdue after one or more required payments have been missed. In short, arrears are money that is... How-to
Upload arrears Arrears (sometimes also known as an arrearage) is a legal term for the part of a debt that is overdue after one or more required payments have been missed.... How-to
Make payslips password protected HRStop lets you publish password-protected payslip files to your team. This adds a level of security, as the payslips cannot be opened without the... How-to
Change the payslip format A payslip is a note given to an employee when they have been paid, detailing the amount of pay given and the tax and insurance deducted. HRStop lets you, as... How-to
Change an employee's salary template HRStop lets you, as an admin, change an employee's salary template. First, create the new salary template you want to assign to that employee. If you have... How-to
How to set up and run payroll HRStop lets you, as an admin, add/run/execute payroll. The Payroll module in HRStop is very comprehensive. To set up/run payroll (and understand how it... How-to
Disable the Payroll module in the Main panel HRStop lets you, as an admin, disable the payroll module in the Main panel. If you don’t want to show compensation-related information to employees, you can... How-to
What are payroll and LOP calculations based on? The system uses the selected Pay day Calculation Method to calculate payroll and LOP, and processes payroll based on that method. Follow these steps to... How-to
Change the payroll run date The payroll run date is the day on which an administrator runs payroll. The pay date, the day on which workers are paid (paper checks are printed or direct... How-to
Payroll reports HRStop provides a wide range of reports for managing payroll in your company. To view them, navigate to Control Panel → Payroll → Reports , where you find... How-to
Income tax calculation HRStop also calculates income tax, based on the latest income tax slabs declared for the financial year. Income tax calculation is a backend process that... How-to
Difference between advance salary and loan Advance Salary is paying an employee a portion of their salary in advance. For example, if an employee has a medical emergency and needs their February... How-to
PF in payroll Provident Fund is normally 12% of the employee's salary. It is contributed by both the employee and the employer. For any manual changes, the admin can go... How-to
NPS National Pension Scheme (NPS) is a government-sponsored pension scheme. The scheme allows subscribers to contribute regularly in a pension account during... How-to
EPF vs NPS The Employee Provident Fund is a mandatory retirement savings instrument in which you contribute 12% of basic and DA every month. The employer makes a... How-to
Configure NPS HRStop lets you, as an admin, configure NPS. Employees can declare an amount to contribute to the National Pension Scheme. For more details, see NPS . You... How-to
Salary explained CTC (Cost to company) is a term for the total salary package of an employee. It indicates the total amount of expenses an employer spends on an employee... How-to
HRA House Rent Allowance (HRA) is a crucial component of an individual's salary. It is the amount the employer allots towards the employee's rented... How-to
Claim rules for HRA The following rules apply to HRA claims: Your allotted HRA cannot exceed 50% of your basic salary. As a salaried employee, you cannot claim the full rent... How-to
Generate Form 16 Part B Form 16 is essentially a certificate that employers issue to their employees. It validates the fact that TDS has been deducted and deposited with the... How-to
Form 12BB Form 12BB is a statement of claims by an employee for deduction of tax. A salaried employee is required to submit Form 12BB to their employer to claim tax... How-to
Payroll overview The Payroll module in HRStop is a comprehensive module that helps you manage and process employee payroll. It includes all the features, from tax management... How-to
Delete payslips HRStop lets you delete payslips in bulk or one by one. Deleting a payslip rolls back all the records related to that payslip (leaves/attendance/expenses,... How-to
Import investment declarations HRStop lets you manage employees’ investment declarations. Employees can fill in the investment declaration in the portal and submit it. The admin can also... How-to
Reimbursement on investment declaration Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent. If your... How-to
Difference between the attendance report and the LOP report HRStop provides two distinct reports to help organizations manage employee attendance and payroll accurately: Attendance Report and LOP (Loss of Pay) Report... How-to
Payroll:FBP A Flexi Benefit Plan (FBP) gives your employees the flexibility to define pay component amounts according to their needs, subject to approval. HRStop lets... How-to
Download the conso file How-to
List of investment codes 80D - Medical Insurance Premium. (Self-25000/- and Senior citizen-50000/-) 80DD - Medical Treatment of Handicapped Dependents. (As per proof) 80DDB -... How-to
FAQs on CSI (Challan Status Inquiry) How-to
Declare investments from the Main Panel As we enter the financial year 2023-2024, you need to start declaring your investments in the portal. HRStop allows you to manage investment declarations.... How-to
Get the RRR number (Receipt Number of Regular Return file) of the last filed 24Q form Follow this process to get the RRR number of the last filed 24Q form: 1. Log in to the Income Tax portal and navigate to filed forms. 2. Under 24Q, select... How-to
Download Form 16 (Part A & Part B) 1. Important information on Part A & Part B 2. Important information on Part A & Part B (contd.) 3. Brief steps for downloading Form 16 (Part A & Part B) 4.... How-to
UAN generation and ECR file upload process UAN generation steps: 1. Open the EPFO portal. Link: EPFO: Home (epfindia.gov.in) 2. Log in with your company ID and password. 3. Click the Member option in... How-to
Upload Form 16 on the portal Form 16 is a certificate that employers issue to their employees. It validates the fact that TDS has been deducted and deposited with the authorities on... How-to
Perquisite section Perquisite: Section 17(2) of the Income Tax Act in India pertains to the computation of an employee's income. It deals with the inclusion of certain... How-to
Food allowance Meaning: An employer can give a food allowance. Sometimes employers provide food at work or offer you a meal card or digital voucher for food. Exemption:... How-to
Leave travel allowance (LTA) Meaning : LTA stands for leave travel allowance. It is provided by an employer to cover the travel expenses of an employee who goes on a holiday trip. This... How-to
House rent allowance exemption benefit Meaning: House Rent Allowance is an allowance that depends on the "Basic" component of salary. It also depends on the area (metropolitan or... How-to
Bonus eligibility and formulas Meaning : A bonus is an extra payment received as a reward for doing your job well. The bonus usually comes along with the salary of the employee.... How-to
Fix the PF amount for an employee Steps to fix the PF of an employee Follow the steps below to fix the PF of an employee at 1800/- or any other amount, whatever the employee's Basic salary... How-to
Update the exit date on the employer EPFO portal Follow these steps to update the exit date on the EPFO portal: 1. Log in to the employer EPFO portal. 2. Go to the "Member" option and click "Member... How-to
ESS: view a payslip ESS: How to view a payslip Click "Dashboard". Click "Compensation". Click "My Compensation". Click the "My Payslips/ Paystubs" tab in My Compensation. Here... How-to
Upload arrears In a large organization, managing arrear days in salary can be a tedious task for the management. HRStop solves this problem with a feature called Configure... How-to
Check and set your payslip password Whether you're a business owner or an HR professional, ensuring the security of payslips is crucial. If you want to set a password for your payslips in... How-to
Export the investment declaration list of employees Visit https://techolution.in.hrstop.com/ControlPanel/Dashboard/Index . 1. Click the "Control Panel" link. 2. Click the "Payroll" link. 3. Click... How-to
Configure a custom Income Tax (TDS) percentage As per the Income Tax Act, the TDS (Tax Deducted at Source) on salary should be deducted at the rates prescribed by the Income Tax department. However, at... How-to
Add half-day LOP while running the payroll Managing half-day arrears in your payroll system In many payroll systems, accommodating half-day arrears requires specific steps to ensure accurate... How-to
Flexibility with advance payroll in your system Introduction: Enabling the advance payroll option provides a strategic advantage in managing your payroll process. By granting you control over when... How-to
Add a logo to the payslip Introduction: Adding your company logo to your payslip adds a professional touch and enhances brand identity. Follow these steps to add your logo to your... How-to
UAN and ESI: concise overview In payroll management, two crucial components stand out: the Universal Account Number (UAN) and the Employees' State Insurance (ESI). Here’s a concise... How-to
Unlock the tax cell Follow these steps to unlock the tax cell: Navigate: 1. Go to Control Panel. 2. Go to Payroll. 3. Click "Tax". 4. Select the tax type: Income Tax or... How-to
File a professional tax return Follow these steps to file a PT return : 1. Fill in the PT form applicable to your state. 2. First, download the PT form. 3. After downloading the form,... How-to
Difference between compensation value and income tax computation value The "My Compensation" page shows the employee their current compensation. However, the Income Tax computation page shows the values and taxes based on... How-to
Customize payslips At times, your organization may need to customize the data that is visible on payslips, owing to various regulations, compliances, or policies. Here are the... How-to
Generate TDS reports and Form 16 You can download the CSV file of the TDS report by following these steps: Navigate to Control Panel → Payroll . Go to Report. Select Compliance. Choose... How-to
Bulk upload Form 16 Follow these steps to upload Form 16: Go to the Control Panel Log in to your HRStop account and navigate to the Control Panel . Click the Payroll module In... How-to
Add a bonus to the salary template To add a Bonus component under the Earnings side with a yearly frequency, follow these steps: Go to Control Panel Access the Control Panel from your... How-to
Add footnotes to components HRStop provides a versatile feature that allows you to include footnotes for each component within your salary templates. This functionality is useful for... How-to
Add VPF in salary Follow these steps to add VPF in salary : 1. Navigate to Control Panel → Payroll → Salary Template. 2. Edit the salary template to which you want to add... How-to
Export annual salary In a large organization, exporting detailed salary data can be a demanding task for management. HRStop solves this problem with a feature called Export... How-to
Update Form 12B in salary In a large organization, managing Form 12B in salary can be a demanding task for management. HRStop solves this problem with a feature called Configure Form... How-to
Income tax slabs FY 2024-25 1. Income tax slabs for FY 2024-25 under the new tax regime: Income up to 3 lakh: Nil 3 lakh - 7 lakh: 5% 7 lakh - 10 lakh: 10% 10 lakh - 12 lakh: 15% 12... How-to
Add Employer ESI in the salary template Follow these steps to add Employer ESI in the salary template: 1. Navigate to: Control Panel Payroll Edit the Salary Template where you want to add Employer... How-to
Export monthly payout salary Follow these steps to export the monthly payout salary: 1. Navigate to Control Panel → Payroll → Report → Monthly Payout. 2. A new page opens. 3. Select... How-to
Activate UAN Follow these steps to activate your UAN: 1. Go to the EPFO website and c lick "Activate UAN" in the bottom-right corner of the page. 2. A new page opens, as... How-to
Prepare the 7Q-14B challan Follow these steps to prepare the Interest (7Q) and Penal Damage (14B) direct challan: 1. Log in to the EPFO portal. Link: EPFO: Home (epfindia.gov.in)... How-to
Register an entity transfer employee Steps for data import Employee Master: Import the same employee master from the old entity into the new entity. DOJ in Employee Master: The Date of Joining... How-to
Set up Pay Later for hold cases Follow these steps to enable the Pay Status setting: Enable the setting: Navigate to Control Panel → Settings and enable the option " Enable Pay Status... How-to
Manage payroll dates that span two calendar months Managing payroll across two months can be a challenging task, especially in large organizations. HRStop simplifies this process with the "Two-Month... How-to
Download the updated version of the e-TDS return file Follow these steps to download the updated version of the e-TDS return file: 1. Link: e-TDS/TCS File Validation Utility (Search for this name.) 2. Select... How-to
Export the ECR text file Follow these steps to export the ECR text file: 1. Navigate to Control Panel → Payroll → Report → Compliance → PF register . 2. A new page opens. 3. Enable... How-to
Change the tax regime Follow the steps below to make the necessary changes: 1. Navigate to Control Panel → Payroll → Investment. 2. A new page opens. 3. Search for the employee,... How-to
Add a component as non-taxable Follow these steps to add a component as non-taxable: Refer to the following steps to add a component as non-taxable: Step 1. Navigate to Control Panel →... How-to
Export Form 12BB Follow these steps to export Form 12BB: 1. Navigate to Control Panel → Payroll → Investment . 2. The Investment page opens. 3. Click the " Employee Code "... How-to
Disable the Opted for Pension Scheme option Follow these steps to disable Opted for Pension Scheme: 1. Navigate to Control Panel → Payroll → UAN/PF/ESIC Accounts . 2. A new page opens, as shown below:... How-to
Add gift vouchers in salary Follow these steps to add a gift voucher in salary: 1. Open the following link in a new tab. 2. For example:... How-to
Submit Form 12B to a new employer Form 12B is a document that an employee shares with a new employer when joining in the middle of a financial year. It contains details of the employee's... How-to
Export detailed salary In a large organization, exporting detailed salary data can be a demanding task for management. HRStop solves this problem with a feature called Export... How-to
Pay annual variable and deduct TDS Follow these steps to manage annual variable in salary: 1. Navigate to Control Panel → Payroll → Arrears. Go to the Control Panel tab, navigate to the... How-to
Deduct bonus Follow these steps to manage bonus in salary: 1. Navigate to Control Panel → Payroll → Arrears. Go to the Control Panel tab, navigate to the Payroll module... How-to
Generate 24Q, 27A and FVU files Documents received from the client for filing 24Q 1. Three months' challans 2. Acknowledgement number of the last filing 3. CSI file Note: 1. Before... How-to
Enroll an employee in PF How to enroll an employee in PF Go to https://unifiedportal-emp.epfi... Enter your user ID and password. After you sign in to the portal, go to the second... How-to
Configure DSC in the employer EPFO portal 1. Log in to the Employer EPFO Portal. Link: https://unifiedportal-emp.epfindia.gov.in/epfo/ 2. Go to the " Establishment " tab. 3. Select " DSC/E-Sign ".... How-to
Process F&F for an employee marked Pay Later Follow these steps to process F&F for an employee marked Pay Later: 1. Navigate to Control Panel → Payroll → Full and Final Settlement. 2. A new page opens,... How-to
Export the income tax computation sheet Follow these steps to export the income tax computation sheet: 1. Navigate to Control Panel → Payroll → Report → Compliance → Income Tax. Go to the Control... How-to
Generate Form 24Q Annexure 2 Follow these steps to generate Form 24Q Annexure 2: Navigate to Control Panel → Payroll → 24Q . Select the appropriate Financial Year . Click the Filter... How-to
Apply an incentive request Follow these steps to apply an incentive request: 1. Navigate to Main Panel → Compensation → Incentive Request → View/Apply . 2. A new page opens, as shown... How-to
Exclude conveyance allowance from ESI Steps to exclude conveyance allowance from ESI : Follow these steps to configure conveyance allowance as excluded from ESI : 1. Navigate to Control Panel →... How-to
Export the ESI challan Follow these steps to export the ESI challan: Step 1. Log in to the ESI portal. Step 2. Go to Online Challan Double Verification under Monthly Contribution.... How-to
Configure PF based on wages above 15K In a large organization, managing PF can be a demanding task for management. HRStop solves this problem with a feature called PF Setting. HRStop lets you... How-to
Export the tax regime-wise file Follow these steps to export the report of employees who have chosen the old or new tax regime: Navigate to Control Panel → Payroll → Investment . A new... How-to
Export the assigned salary template list Follow these steps to export the assigned salary template list: 1. Navigate to Control Panel → Payroll → Salary Template. 2. A new page opens, as shown... How-to
Export employee annual payout Steps to export the annual employee salary: Follow these steps to export the employee salary: 1. Navigate to Control Panel → Payroll → Report . 2. Click... How-to
Export employee details In a large organization, exporting employee details can be a demanding task for management. HRStop solves this problem with its Export feature for employee... How-to
Export missing investment Follow these steps to export missing investment details: Go to Control Panel . Navigate to Payroll . Select Investment . Click the "Proof" dropdown. Select... How-to
Configure ESIC in the salary template 1. Navigate to: 2. Edit the specific salary template where you want to add ESIC. 3. Go to the Statutory Component section. 4. Add Employee ESIC: Name:... How-to
Update a perquisite To update a perquisite: Follow these steps to update a perquisite: 1. Navigate to: Control Panel → Payroll → India → Perquisite Link: (... How-to
Regenerate payslips Sometimes, after payroll has already been processed and payslips are generated, cosmetic or non-salary details may need to be updated. This could include a... How-to
Record loan repayments (EMI transactions) Purpose This article explains how, as an administrator, you can record or track EMI transactions for employee loans in HRStop. Loan repayments can either... How-to
Loan approval workflow Purpose This article explains how loan requests created in HRStop can be reviewed, approved, or rejected by managers or administrators. The approval... How-to
Mark a loan as disbursed Purpose This article explains how administrators or finance teams can mark a loan as Disbursed once the approved loan amount has been released to the... How-to
Loan transaction details Purpose This article explains how, as an administrator, you can view detailed information for any employee loan, including repayment transactions,... How-to
Loan settings configuration Purpose The Loan Settings section in HRStop lets you define the eligibility and processing rules that govern how loans are requested, approved, and... How-to
Permissions in payroll An enhancement in the Payroll module gives you greater control and flexibility over user access and administrative actions. With this update, you can assign... How-to
Troubleshooting: Form 16 documents not visible after upload HRStop's Form 16 / Form 130 Copilot automatically reads the PAN number from each uploaded document and attempts to identify the corresponding employee in... How-to

In sub-categories

Appraisals: overview How-to
Trigger an appraisal How-to
Trigger appraisals in bulk How-to
Calculate appraisal arrears How-to
Appraisal settings How-to
Viewing appraisal details How-to
Viewing appraisal history How-to
Managing appraisals How-to
Calculating appraisal arrears in bulk How-to
Walkthrough: From triggering an appraisal to calculating arrears How-to